Executive Operations Administrative Assistant (Remote)

We are seeking a senior operations and strategy partner to join our team and work directly with the CEO of TeamFicient, a woman-led, minority-owned company that helps U.S. businesses build managed remote teams. Founded in 2017, we operate under U.S.-based management with a strong focus on accountability and performance. This full-time remote role is open to candidates based in Pakistan and requires overlap with U.S. Central Time for approximately 160 hours per month. The ideal candidate will take ownership of day-to-day operations, contribute to shaping business strategy, and drive growth through client acquisition, proposal development, and personal brand management. This position demands a high level of trust, strategic thinking, and operational expertise.

Key Responsibilities

- Lead daily business operations by identifying bottlenecks, setting priorities, and ensuring cross-functional projects stay on track.
- Develop and refine business strategies, including conducting market analysis, assessing competitive positioning, and planning for growth.
- Write, review, and manage client proposals and quotes, supporting scoping, pricing, and follow-up activities.
- Support business development efforts by building pipeline strategies, identifying partnership opportunities, and improving sales processes.
- Develop and execute a personal brand strategy for the CEO, focusing on thought leadership, positioning, content direction, and public visibility.
- Evaluate business goals and initiatives, providing clear, actionable recommendations to leadership.
- Assist with budget planning, financial analysis, and performance reporting.
- Prepare executive briefings, board-style materials, and presentations.
- Manage high-priority executive communications and act as a trusted liaison for key stakeholders.

Required Qualifications

- Minimum of 5 years’ experience in operations, business development, strategy, or a senior chief-of-staff role.
- Proven ability to write proposals, quotes, or other client-facing business documents.
- Strong analytical and strategic thinking skills, with the capability to translate data into clear recommendations.
- Experience using project management tools such as Asana, Monday.com, Trello, or Jira.
- Professional fluency in English, both written and spoken, suitable for executive and client communications.
- Excellent judgment, discretion, and the ability to work independently alongside U.S.-based leadership.
- Comfortable working across different time zones.

Preferred Qualifications and Benefits

- Medical degree (MBBS, MD, or equivalent) is a plus.
- Experience in personal branding, content strategy, or executive communications.
- PMP or equivalent project management certification.
- Familiarity with CRM platforms, pricing models, or B2B sales operations.

We offer a full-time remote position with a significant leadership role within the company. You will work directly with the CEO on strategy and growth initiatives, supported by structured onboarding and ongoing U.S.-based management. Our team values accountability and performance, providing excellent opportunities for career growth.

To apply, please submit your resume along with a brief strategy memo outlining your approach to the first 90 days in this role. Include examples of previous proposals or strategic work to support your application.