Female Receptionist

Irshad & Samed Co Charted Accountants.

Karachi , Pakistan

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Posted 2 days ago 10 views Report Job

We are urgently seeking a professional to manage front desk operations and provide comprehensive administrative support to senior management. The ideal candidate will be responsible for greeting visitors, handling telephone calls, WhatsApp Business, and email communications with professionalism. This role involves scheduling appointments, managing executive calendars, and coordinating meetings and conference room bookings for the CEO, Directors, and Senior Management. The candidate will also draft and manage official correspondence, meeting agendas, minutes, and business documents in both English and Urdu.

Key Responsibilities
- Manage front desk operations, including greeting visitors and handling telephone, WhatsApp Business, and email correspondence professionally.
- Schedule appointments, meetings, and conference room bookings while maintaining executive calendars for senior leadership.
- Draft, format, and manage official correspondence, meeting agendas, minutes, and business documents in English and Urdu.
- Coordinate meetings, prepare documentation, record minutes, and track follow-up actions.
- Handle incoming and outgoing mail, courier services, and maintain both physical and digital filing systems with strict confidentiality.
- Arrange executive travel, including flight bookings, hotel reservations, visa applications, and travel itineraries.
- Coordinate office supplies, procurement requests, facility maintenance, client visits, and corporate events.
- Support HR with employee recordkeeping and maintain accurate contact directories and administrative records.

Required Qualifications
- Minimum Intermediate (HSSC) education; Bachelor’s degree (BA, B.Com, BBA) preferred.
- 2 to 4 years of experience in reception, front desk, or executive secretarial roles.
- Proficiency in MS Office applications including Word, Excel, PowerPoint, and Outlook.
- Strong written communication skills in English and Urdu, capable of drafting professional correspondence.
- Secretarial or office administration certification is an advantage.
- Experience in a corporate, consulting, or professional services environment is preferred.

Preferred Qualifications and Benefits
- Bachelor’s degree is preferred to support advanced administrative responsibilities.
- Competitive monthly salary ranging from PKR 35,000 to PKR 40,000.
- Full-time position based at Lakson Square, opposite Karachi Press Club, Karachi, Pakistan.
- Opportunity to be part of a dynamic team and contribute to organizational growth.

Applicants should be prepared to answer the following questions during the application process:
- How many years of experience do you have in front desk, reception, or executive secretarial roles?
- Are you proficient in drafting professional correspondence in both English and Urdu and using MS Office applications?
- What is your expected monthly salary for this position (in PKR)?

This is an in-person role requiring a dedicated and detail-oriented professional who can effectively manage multiple administrative tasks while maintaining confidentiality and professionalism. If you meet the qualifications and are interested in this opportunity, please submit your CV through the appropriate channels. Join us and build your future with a reputable organization.