Finance & Compliance Coordinator - Islamabad

Legal Aid Society (LAS) is seeking a Finance & Compliance Coordinator based in Islamabad to manage financial reporting, budgeting, accounting, grant compliance, payroll verification, procurement, and office administration. This role also involves coordinating and reviewing financial and administrative operations at the Peshawar and Quetta field offices. The Coordinator will ensure adherence to donor requirements and applicable regulations, liaise with government authorities and external auditors, and support organizational financial controls. The ideal candidate will hold a Master’s degree in Finance, Accounting, Commerce, or a related field, or a Bachelor’s degree with partial CA, ACCA, or ICMA qualifications, along with a minimum of five years of relevant experience. Proficiency in QuickBooks, ERP systems, and NGO financial management is preferred. The position is Islamabad-based and requires periodic travel to field offices for oversight and coordination.

Key Responsibilities

Financial Reporting and Budgeting: Prepare quarterly and annual donor financial reports, including budget variance analysis. Consolidate financial data from field offices and implementing partners, verify their reports, and assist in budget preparation, revisions, and forecasting. Monitor expenditures against approved budgets and flag variances to senior management. Support interim and final donor financial report submissions.

Data Management and Accounting: Maintain accurate financial records using QuickBooks and LAS ERP systems. Manage receipts, payment records, expense reports, petty cash, and bank reconciliations. Track journal entries, review supporting documents, and process adjustments. Collect and verify financial records from field offices and partners. Maintain the asset register for Islamabad and Peshawar offices.

Grant Compliance and Financial Controls: Ensure all transactions comply with grant agreements, donor conditions, and procurement rules. Review implementing partners’ financial reports against sub-grant agreements and donor eligibility criteria. Support the development and implementation of finance and compliance policies aligned with LAS standards and Pakistani laws. Ensure compliance with labor laws and EOBI requirements. Prepare documentation for audits and expenditure verifications.

Payroll Verification: Verify monthly payroll for project staff across Islamabad, Peshawar, and Quetta against contracts, approved budgets, and deductions. Review EOBI contributions, tax withholdings, and other payroll deductions. Maintain payroll verification records and report discrepancies.

Islamabad Office Administration: Coordinate daily administration with the Admin team, including office supplies, utilities, IT maintenance, and service contracts. Review procurement requisitions, purchase orders, and payments in line with LAS Procurement Policy. Track office cash flow and manage vendor coordination for sourcing, delivery, and invoice processing.

Field Office Administration and Procurement Oversight: Oversee administrative and procurement activities of Finance & Admin Coordinators in Peshawar and Quetta. Ensure compliance with LAS Procurement Policy and donor requirements. Review procurement documentation and provide approvals or escalate issues. Coordinate asset verification and labeling across offices. Support office setup and operations in field locations and conduct periodic visits for financial reviews.

Government and Regulatory Liaison: Maintain relationships with Economic Affairs Division, Pakistan Centre for Philanthropy, and relevant government departments for project approvals and compliance. Coordinate with external auditors to facilitate audits and follow-up on recommendations. Work closely with field office coordinators on financial reporting and compliance.

Additional Responsibilities: Perform other finance, administrative, and compliance duties as assigned by senior management.

Required Qualifications

A Master’s degree in Accounting, Finance, Commerce, or a related discipline, or a Bachelor’s degree with partial CA, ACCA, or ICMA qualification. At least five years of progressive experience in finance and compliance management, preferably including two years in an NGO or development sector. Proven skills in financial reporting, budgeting, payroll verification, procurement, asset management, and grant compliance.

Preferred Qualifications and Skills

Proficiency in QuickBooks, ERP systems, and Microsoft Office. Strong knowledge of Pakistani statutory and tax requirements, EOBI obligations, NGO financial management, and IAS/IFRS standards. Understanding of donor grant conditions, sub-grant management, and procurement compliance. Excellent documentation, report writing, coordination, and analytical abilities. Demonstrated integrity, attention to detail, effective communication, and ability to manage multiple priorities independently.

LAS is committed to diversity, equal employment opportunity, and maintaining a safe environment free from sexual exploitation and abuse. All qualified applicants will be considered without discrimination, and LAS promotes an inclusive workplace where individuals are respected and supported.