Finance / HR Executive

This full-time position within the Finance & Human Resources department reports directly to the Factory Manager. The role involves managing daily finance, accounting, payroll, and human resource operations to ensure accurate financial records, timely salary processing, proper employee record management, and compliance with company policies. Additionally, the position requires effective coordination between departments to support smooth organizational functioning.

Key Responsibilities

Finance & Accounts:
- Maintain daily accounting records, including vouchers, journals, and general ledger entries.
- Prepare payment vouchers, receipt vouchers, journal vouchers, and bank payment records.
- Manage accounts payable and receivable, including vendor and customer ledger reconciliations.
- Perform bank reconciliations and investigate any discrepancies.
- Assist with monthly closing activities, preparation of financial statements, and management reporting.
- Maintain petty cash records and monitor overall cash flow.
- Verify invoices, purchase orders, goods receipt notes, and supporting documents before processing payments.
- Monitor employee advances, loans, and expense claims.
- Support budgeting processes, expense monitoring, and variance analysis.
- Coordinate with internal and external auditors, providing necessary documentation.
- Ensure proper filing of financial records in compliance with company procedures.
- Assist with tax-related documentation and liaise with the company’s tax consultant.

Human Resources (HR):
- Manage employee attendance, leave records, overtime, and absence reports.
- Prepare monthly payroll in coordination with Finance, covering salaries, overtime, allowances, deductions, advances, and loans.
- Maintain comprehensive employee personal files, including employment contracts, CNIC copies, educational documents, and other required records.
- Prepare appointment letters, offer letters, confirmation letters, probation extensions, experience certificates, and other HR correspondence.
- Coordinate recruitment activities such as interviews, onboarding, and joining formalities.
- Maintain and update employee master data in the HRMS or ERP system.
- Monitor probation periods, contract expiry dates, and employee confirmation schedules.
- Assist in performance appraisals, disciplinary actions, warning letters, and employee separation procedures.
- Ensure accuracy and approval of attendance and payroll data by authorized personnel.
- Support the implementation of HR policies, employee handbook provisions, and workplace discipline.

Required Qualifications
- Proven experience in finance, accounting, payroll, and human resource management.
- Strong knowledge of accounting principles, payroll processing, and HR practices.
- Proficiency in maintaining financial records and handling audits.
- Familiarity with HRMS or ERP systems for employee data management.
- Ability to coordinate effectively across departments and with external auditors or consultants.
- Excellent organizational skills and attention to detail.
- Strong communication skills to prepare HR correspondence and liaise with various stakeholders.

Preferred Qualifications and Benefits
- Experience working in a manufacturing or factory environment is advantageous.
- Knowledge of local tax regulations and compliance requirements.
- Salary range: Rs50,000 to Rs60,000 per month.
- Work location requires in-person attendance, supporting direct interaction with teams and management.

This role offers an opportunity to contribute significantly to both the financial integrity and human resource effectiveness of the organization, ensuring operational efficiency and compliance with company standards.