Financial Business Analyst

The Financial Business Analyst is a vital contributor responsible for managing and reporting fees payable to Principal Investigators (PIs). This role involves analyzing sponsor cash receipts, contractual agreements, and patient activity data to ensure accurate calculation, reconciliation, and forecasting of payments. The analyst works to align payments with study milestones and contractual terms, collaborating closely with Finance, Clinical Operations, and Accounts teams. This position demands precision, strong analytical skills, and effective communication to maintain financial integrity and support investigator relationships.

Key Responsibilities

- Review and interpret contractual payment terms for each Principal Investigator to ensure compliance.
- Calculate PI fees based on sponsor cash receipts, patient visits, study milestones, and agreed fee arrangements.
- Assess payments related to new patient randomizations, including those initiated by doctors.
- Prepare detailed statements of account for each PI, showing fees earned on both cash and accrual bases, payments made, and outstanding balances.
- Reconcile PI fees with sponsor receipts, clinical activity, and payment records to maintain accuracy.
- Extract and analyze data from systems such as CRIO and COMTRACK to support fee calculations and reporting.
- Investigate and resolve discrepancies between contracts, patient activity, sponsor payments, and PI fee calculations.
- Develop forecasts and projections for individual PI fees and future payment requirements.
- Support month-end accruals, reconciliations, and management reporting processes.
- Collaborate effectively with Finance, Clinical Operations, Accounts Receivable, Accounts Payable, and Principal Investigators to ensure smooth financial operations.

Required Qualifications

- Bachelor’s degree in Finance, Accounting, Business, Healthcare Administration, or a related field is strongly recommended.
- At least 7 years of experience in financial analysis or a related discipline.
- Strong knowledge of budgeting, forecasting, and financial reporting principles.
- Proficiency in Microsoft Excel, Google Spreadsheets, and financial reporting systems.
- Exceptional attention to detail and strong organizational skills.
- Excellent interpersonal and communication abilities, capable of clearly conveying financial information.
- Ability to simplify complex financial data and present it in an accessible manner.
- Relationship-driven and approachable, comfortable interacting with physicians, investigators, and executive leadership.
- Self-motivated with strong follow-through, accountability, and a solutions-oriented mindset.
- Flexibility to adapt to changing schedules, as investigator visits may be rescheduled.
- Team-oriented with a customer service approach to supporting investigators.
- High levels of transparency, trustworthiness, and professionalism.

Performance Metrics

Success in this role is measured by maintaining at least 98% accuracy in PI fee calculations and timely issuance of statements. Key performance indicators include completing reconciliations with minimal errors, meeting month-end close deadlines, maintaining accrual accuracy within ±5%, matching 95% of sponsor cash receipts within five business days, and submitting approved payments within 2–3 business days. The analyst is expected to maintain data accuracy above 98%, resolve routine issues within 5 days, complex issues within 15 days, and acknowledge stakeholder queries within one business day. Compliance with regulatory policies and audit readiness are essential, alongside implementing at least two process improvements annually.

This position offers an opportunity to work at the intersection of finance and clinical research, supporting critical investigator relationships while ensuring financial accuracy and regulatory compliance.