Founder's Associate / Executive Assistant

The Ops Lab, a UK-based startup consultancy, is seeking a full-time, remote Founder's Associate / Executive Assistant to support leadership across multiple ventures. This role goes beyond traditional executive assistance, involving active participation in project management, team coordination, and new venture development. The ideal candidate will be highly organized, proactive, and comfortable navigating a fast-paced entrepreneurial environment where priorities frequently shift. This position offers the opportunity to contribute meaningfully to a diverse portfolio of businesses spanning technology, education, consultancy, and emerging sectors.

Key Responsibilities

Executive Support: Manage calendars, meetings, inboxes, communications, travel arrangements, and daily priorities to ensure smooth leadership operations.

Multi-Venture Coordination: Oversee priorities, deadlines, and progress across multiple businesses and ventures, maintaining clear visibility and alignment.

Project Ownership: Lead projects from planning through execution and follow-up, ensuring initiatives advance effectively.

New Venture Development: Engage in researching, validating, planning, launching, and operationalizing new business ideas and ventures.

Team Coordination: Collaborate with team members, track deliverables, follow up on commitments, and ensure timely completion of tasks.

Research and Strategic Support: Conduct industry, competitor, and opportunity research; analyze findings and present actionable recommendations.

Operations and Processes: Establish and maintain operational systems, standard operating procedures (SOPs), project trackers, and reporting tools across ventures.

Communications and Documentation: Draft professional communications, prepare presentations and proposals, document meetings, and manage important business records.

Business Development Support: Assist with outreach, partnerships, lead management, CRM updates, and follow-ups with potential clients and collaborators.

Financial and Administrative Coordination: Support basic financial tracking, invoicing, expense monitoring, and administrative tasks.

Problem-Solving and Improvement: Identify inefficiencies, anticipate challenges, and recommend or implement process improvements proactively.

Required Qualifications

Exceptional organizational and time-management skills with the ability to juggle multiple projects and priorities simultaneously.

Strong ownership mentality, initiative, problem-solving skills, and the ability to work independently with minimal supervision.

Excellent written and verbal communication skills in English.

Proficient research and analytical abilities, capable of translating information into practical recommendations.

Confidence in coordinating with diverse teams, stakeholders, clients, and external partners.

Familiarity with productivity and project-management tools such as Google Workspace, Microsoft 365, ClickUp, Asana, Notion, or similar platforms.

Comfortable leveraging AI tools and automation to enhance productivity and streamline workflows.

High levels of discretion, professionalism, reliability, and integrity.

Adaptability and willingness to take on responsibilities beyond a traditional job description.

Previous experience in executive assistance, founder’s associate roles, operations, project coordination, or startup environments is advantageous.

A bachelor’s degree or equivalent practical experience is preferred but not mandatory.

Preferred Qualifications and Benefits

Candidates who enjoy building and scaling ventures, not just managing tasks, will thrive in this role. The position is ideal for someone who can transform ideas into actionable plans, coordinate teams effectively, and ensure successful execution. The ability to anticipate needs, challenge priorities constructively, and offer solutions is highly valued.

This role offers significant growth potential as the scope will evolve alongside the expansion of existing businesses and the launch of new ventures. It provides a unique opportunity to work across multiple industries and contribute to the creation and growth of innovative companies from the ground up.