HR Associate

This role offers an opportunity to provide essential administrative support to the Human Resources department by managing employee records, attendance, leave, and statutory documentation. The position involves maintaining accurate staff databases, ensuring compliance with relevant employment regulations, and assisting with recruitment and onboarding processes. The ideal candidate will play a key role in supporting payroll coordination, benefits administration, and general HR operations while upholding confidentiality and organizational policies.

Key Responsibilities

- Personnel Files and Documentation: Maintain and update both physical and digital employee files and HR documents to ensure accuracy and completeness.

- Staff Database Management: Regularly update staff databases and HRMS/ERP records to keep employee information current.

- Recruitment and Onboarding Support: Assist with recruitment-related documentation, schedule interviews, prepare offer letters, and facilitate onboarding formalities.

- Attendance, Leave and Contract Tracking: Manage attendance records, leave balances, timesheets, and monitor contract expiry dates.

- EOBI and PESSI Compliance: Support employee registrations and contribution tracking, coordinating with relevant authorities to ensure statutory compliance.

- Health and Life Insurance: Maintain records of employees and their dependents, assist with insurance enrolment, renewals, and claims processing.

- HR Letters and Employment Records: Prepare employment-related letters, experience certificates, and other necessary HR documentation.

- Digital Records and Reporting: Ensure secure maintenance of digital records and generate reports such as staff lists, headcount, and contract status.

- Payroll and Benefits Coordination: Provide accurate and verified employee data, attendance, and leave information to facilitate payroll processing.

- Confidentiality and Compliance: Maintain strict confidentiality and security of employee information, ensuring proper handling in line with organizational policies.

- General HR Support: Assist with HR audits, staff verification, data reconciliation, and other administrative tasks as required.

Required Qualifications

- Bachelor’s degree in Human Resource Management, Business Administration, Public Administration, or a related field.

- 1 to 3 years of relevant experience in HR administration, personnel documentation, or office management. Experience in the development sector is considered an advantage.

- Proficient in MS Office applications, especially Excel, with experience in digital filing systems and HRMS/ERP platforms.

- Strong organizational skills, attention to detail, excellent communication, and the ability to follow up effectively.

- Ability to handle sensitive information with a high degree of accuracy and confidentiality.

Preferred Qualifications and Benefits

- Familiarity with statutory employment documentation including EOBI, PESSI, and employee insurance processes is preferred.

This position is ideal for candidates seeking to develop their HR career within a dynamic environment, offering exposure to a range of HR functions and compliance requirements.