HR Executive

We are seeking a proactive and detail-oriented HR Executive to join our Human Resources & Operations team in Islamabad. The successful candidate will manage daily HR functions while supporting project management and team coordination. This role involves handling recruitment, payroll support, employee records, attendance management, project tracking, task assignments, and progress reporting to ensure seamless business operations. The ideal candidate will have 3-5 years of relevant experience and strong organizational skills to balance multiple responsibilities effectively.

Key Responsibilities

Human Resources Management:
- Oversee the recruitment process, including job postings, CV screening, candidate shortlisting, interview scheduling, and follow-ups.
- Maintain comprehensive employee records, contracts, offer letters, and other HR documentation.
- Manage attendance, leave records, late arrivals, and payroll-related adjustments.
- Support monthly payroll processing, including salary calculations and deductions.
- Coordinate employee onboarding, orientation, resignations, and exit procedures.
- Communicate HR policies clearly while maintaining confidentiality of employee information.
- Assist in performance reviews, employee engagement initiatives, and workplace coordination.

Project Management & Task Coordination:
- Assist in planning, organizing, and tracking ongoing company projects.
- Break down projects into actionable tasks, assign responsibilities, and set deadlines in collaboration with management and team leads.
- Monitor daily, weekly, and monthly task progress to ensure timely completion.
- Maintain project trackers, task boards, timelines, and progress records using tools such as ClickUp, Notion, Excel, or similar platforms.
- Coordinate with team members and department heads to clarify project requirements, priorities, deliverables, and deadlines.
- Conduct regular follow-ups and team check-ins to review completed, pending, and delayed tasks.
- Identify bottlenecks, delays, and resource needs, escalating issues to management as necessary.
- Prepare weekly and monthly project progress reports highlighting achievements, challenges, and next steps.
- Maintain project documentation, meeting notes, action items, and follow-up records.
- Support management in improving workflows, team productivity, accountability, and project execution.

Reporting & Administration:
- Prepare HR reports, attendance summaries, recruitment updates, and employee performance records.
- Maintain organized digital records and company documentation using Google Drive, Excel, and other tools.
- Support general administrative operations and coordinate internal meetings.
- Assist management with operational planning, process documentation, and policy implementation.

Required Qualifications
- Bachelor’s degree in Human Resources, Business Administration, Project Management, or a related field.
- 3-5 years of relevant experience in HR, administration, operations, or project coordination.
- Basic understanding of recruitment, payroll, attendance, and employee documentation.
- Familiarity with project management tools such as ClickUp, Notion, Trello, Asana, or Microsoft Project.
- Proficiency in MS Excel, Google Sheets, Google Docs, and Google Drive.
- Strong organizational, communication, coordination, and problem-solving skills.
- Ability to manage multiple tasks, prioritize deadlines, and follow up with team members.
- Excellent reporting, documentation, and time-management abilities.
- Ability to work independently, maintain confidentiality, and report progress to management.

Preferred Qualifications and Benefits
- Experience coordinating projects across multiple departments.
- Knowledge of task planning, project timelines, workflow management, and progress tracking.
- Experience preparing weekly team performance and project status reports.
- Understanding of HR processes and business operations.

Key Performance Indicators (KPIs) include timely completion of recruitment and HR activities, accuracy of attendance and payroll records, punctual preparation of HR and project reports, percentage of tasks completed within deadlines, effectiveness of team follow-ups, accuracy and regular updating of project trackers, and improvements in workflow efficiency and team accountability.

Compensation: Monthly salary ranges from PKR 100,000 to PKR 150,000. This is an in-person position based in Islamabad.

Interested candidates are encouraged to submit their updated CV for consideration.