Import & Export Operations Executive (Remote)

Azaan Business Palace is seeking a detail-oriented and experienced Import & Export Operations Executive to join our team. The successful candidate will be responsible for managing shipment coordination, handling import/export documentation, maintaining purchase and sales records, overseeing supplier payments, and supporting various financial and administrative operations. This role requires hands-on experience with shipment tracking, shipping documentation, payment follow-ups, and accurate record-keeping to ensure smooth and timely operations.

Key Responsibilities:
- Coordinate import and export shipments, including tracking shipments, updating payment statuses, and managing delivery schedules.
- Prepare, verify, and maintain all shipping documents such as Bills of Lading (B/L), telex release files, invoices, and related paperwork.
- Maintain detailed shipment tracking sheets, monitor vessel ETAs, record demurrage charges, and track shipment payments.
- Manage purchase and sales entries, payment and receipt records, and supplier invoices across the company’s business entities.
- Liaise with suppliers regarding invoices, contracts, debit and credit notes, and follow up on outstanding payments.
- Maintain and update purchase orders, sugar pricing reports, and other commercial records as needed.
- Prepare shipping summaries, shipment reports, and other operational reports for management review.
- Collaborate with internal teams and overseas offices to ensure smooth shipment processing and timely documentation.
- Provide support for additional administrative and operational tasks as assigned by management.

Required Qualifications:
- Minimum of 3 years of relevant experience in import/export operations, shipping, logistics, or international trade.
- Bachelor’s degree in Business Administration, Supply Chain Management, Commerce, Accounting, or a related field.
- Practical knowledge of shipping documentation, including Bills of Lading, telex releases, vessel schedules, and shipment tracking systems.
- Strong organizational skills with keen attention to detail and the ability to manage multiple shipments and deadlines simultaneously.
- Proficiency in Microsoft Excel and other relevant office software.
- Excellent communication, coordination, and problem-solving abilities.

This is a full-time remote position with working hours from Monday to Saturday, 10:00 AM to 7:00 PM. The role offers an opportunity to work in a dynamic environment where attention to detail and operational efficiency are highly valued.