Job Description: Tendering & Bidding Manager

Department: Tendering, Bidding & Procurement
Job Type: Full-Time, On-Site
Location: Lahore, Pakistan

We are looking for an experienced and detail-oriented Tendering & Bidding Manager to oversee the entire tendering process for both government and private-sector projects. This role involves managing tender identification, quotation preparation, compliance verification, e-procurement submissions, and follow-up after submission. The ideal candidate will have a strong grasp of PPRA rules, government procurement procedures, and electronic procurement platforms. Excellent written English and strong documentation skills are essential, along with the ability to handle multiple tenders and deadlines efficiently.

Key Responsibilities
- Tender Identification: Monitor PPRA websites, government procurement portals, e-procurement platforms, newspapers, and other sources to identify relevant tender opportunities.
- Tender Document Review: Analyze tender notices, bidding documents, eligibility criteria, technical specifications, financial requirements, and submission deadlines.
- PPRA Compliance: Apply federal and provincial PPRA rules, regulations, procurement procedures, and amendments accurately.
- Tender Compliance Preparation: Develop tender compliance matrices, checklists, eligibility documents, technical compliance statements, and supporting paperwork.
- Quotation & Bid Preparation: Prepare commercial quotations, financial bids, price schedules, BOQs, and other bidding documents within deadlines.
- E-Procurement Management: Manage online vendor registrations, tender downloads, electronic bid preparation, uploads, submissions, and status tracking on relevant portals.
- Technical & Commercial Coordination: Liaise with manufacturers, suppliers, sales teams, and technical departments to obtain quotations, datasheets, authorization letters, certificates, and other mandatory documents.
- Letter & Grievance Drafting: Draft formal correspondence, clarification requests, pre-bid queries, grievance letters, representations, complaint submissions, and other procurement communications.
- Tender Follow-Up: Track submitted bids, bid openings, evaluation results, technical qualifications, financial evaluations, award notices, and pending decisions.
- Tender Evaluation & Objections: Review evaluation reports to identify discrepancies, non-compliance, or procedural concerns requiring clarification or formal representation.
- Documentation Management: Maintain an organized database of tender notices, submitted bids, bid securities, performance guarantees, deadlines, evaluation results, and contracts.
- Deadline Management: Ensure all mandatory documents, signatures, stamps, securities, and submissions are completed accurately and on time.
- Management Reporting: Provide regular updates on tender opportunities, submission status, compliance gaps, bid results, and upcoming deadlines.

Required Qualifications & Skills
- Bachelor’s degree in Business Administration, Commerce, Finance, Supply Chain Management, Engineering, or related field.
- Strong knowledge of PPRA rules and government procurement procedures.
- Practical experience in preparing and submitting government or institutional tenders.
- Solid understanding of tender compliance, eligibility criteria, technical and financial bids.
- Experience with e-procurement portals and online tender submissions.
- Excellent written English skills, especially in formal letters, grievances, clarifications, and business correspondence.
- Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
- Strong analytical, documentation, coordination, and follow-up abilities.
- Ability to work under pressure and manage multiple tenders with strict deadlines.

Preferred Experience and Benefits
- Previous experience with government departments, public-sector organizations, hospitals, utilities, engineering projects, or institutional procurement.
- Familiarity with federal PPRA and provincial procurement authorities such as Punjab PPRA.
- Experience with e-PADS and other electronic procurement systems.
- Skilled in drafting procurement-related grievances, representations, and complaints within procedural deadlines.
- Knowledge of bid security, earnest money, performance guarantees, tax documentation, vendor registration, and contract award processes.
- Experience coordinating with foreign manufacturers for quotations, authorization letters, and technical documents.
- Background in electrical, telecom, engineering, medical equipment, security systems, or other technical product tenders is advantageous.

Key Performance Indicators (KPIs) include the number of tenders identified, accuracy of compliance documentation, on-time bid submissions, timely follow-up, quality of quotations, effectiveness of grievance submissions, and maintenance of an accurate tender pipeline.

The ideal candidate is a highly responsible, process-driven professional who can independently manage the tendering lifecycle—from document review and supplier coordination to bid submission and grievance drafting. Proactivity, exceptional organization, and a commitment to protecting the company’s interests through precise documentation and timely action are essential.

Compensation: Rs55,000 - Rs85,000 per month
Work Location: On-site in Lahore, Pakistan