Project Procurement Analyst [Open to internal and external applicants]

The Project Procurement Analyst will provide essential procurement planning, coordination, and management support for UNDP’s Rule of Law Programme in Pakistan. This role involves facilitating transparent, competitive, and timely procurement of goods, services, works, and specialized technical expertise in line with UNDP policies. The Analyst will work closely with programme and Country Office teams to ensure procurement processes are compliant, efficient, and aligned with programme priorities. The position is based in Islamabad with travel to implementation sites in Khyber Pakhtunkhwa and Balochistan as needed.

Key Responsibilities

- Lead procurement planning by preparing, updating, and monitoring the programme procurement plan in coordination with relevant teams. Advise on procurement strategies, timelines, and documentation to meet programme schedules.
- Coordinate solicitation and evaluation processes, including preparing procurement documents, managing bidder communications, facilitating evaluations, and ensuring fairness and transparency throughout.
- Support contract award and administration by maintaining contract records, monitoring vendor performance, managing amendments, and ensuring timely resolution of procurement issues.
- Manage specialized and technically complex procurements such as infrastructure works, ICT equipment, and digital justice solutions. Provide guidance on procurement packaging, market research, and risk mitigation.
- Ensure procurement compliance by maintaining audit-ready records, monitoring procurement activities against policies and donor requirements, supporting audits and reviews, and contributing to programme reporting.
- Collaborate closely with technical specialists, finance, and operations teams to align procurement activities with programme needs while maintaining segregation of duties.

Required Qualifications

- Advanced university degree (Master’s or equivalent) in Business Administration, Public Administration, Procurement, Supply Chain Management, Finance, Economics, Management, or related fields. Alternatively, a Bachelor’s degree with two additional years of relevant experience will be considered.
- Fluency in English and Urdu (spoken and written) is mandatory.
- Professional certification such as CIPS Level 3 is highly desirable; candidates without certification at recruitment are expected to obtain it within one year.
- For candidates with a Master’s degree, professional experience is not mandatory; those with a Bachelor’s degree require at least two years of relevant procurement or contract management experience.

Preferred Qualifications and Benefits

- Experience in procurement planning and implementation for goods, services, and works, including preparation of solicitation documents, bid evaluations, and contract award processes.
- Knowledge of contract administration, procurement tracking, and vendor performance management.
- Familiarity with procurement policies, ethical standards, and internal controls in donor-funded or international development contexts.
- Experience with procurement of infrastructure, ICT equipment, digital systems, or specialized technical services is a strong advantage.
- Skills in market research, sourcing, procurement analysis, and maintaining procurement records for audits and reviews.
- Prior work experience with UN agencies or international organizations is beneficial.
- Proficiency with enterprise resource planning or e-procurement systems, such as UNDP Quantum, is desirable.
- Strong analytical, organizational, communication, negotiation, and stakeholder coordination skills.
- Ability to manage multiple procurement actions and deadlines while ensuring accuracy, transparency, and compliance.

The role requires travel to programme locations for procurement planning, market assessments, site visits, and contract monitoring. UNDP is committed to equal opportunity, diversity, and an inclusive workplace. Selected candidates will undergo relevant checks and are expected to adhere to UNDP’s standards on harassment, exploitation, and abuse of authority. Multiple candidates may be selected from this vacancy, and applications may be retained for similar future positions.