Junior Human Resources Associate

Established in 1951, the International Organization for Migration (IOM) is a related organization of the United Nations and a leading agency in the field of migration. Working closely with governmental, intergovernmental, and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. The organization is dedicated to saving lives, protecting people on the move, addressing displacement challenges, and facilitating regular migration pathways. IOM also provides advisory services to governments and migrants while fostering a respectful, inclusive, and supportive workplace where employees can thrive professionally. Candidates from diverse backgrounds are encouraged to apply, and reasonable accommodations are provided throughout the recruitment process.

Key Responsibilities

- Support recruitment processes by coordinating the publication of vacancy notices, managing applications, arranging interviews and tests, preparing documentation, communicating with candidates, and conducting reference checks.
- Manage pre-employment activities including preparation of Entry on Duty (EOD) documentation, coordination of medical exams and security briefings, orientation sessions, insurance enrollment, and creation of personal files.
- Maintain and update the organizational HR system with accurate data, monitor contractual statuses and entitlements, and generate HR reports and documentation.
- Serve as Timekeeper by maintaining leave records, reconciling leave quotas, generating leave reports, responding to leave-related inquiries, and guiding staff on leave procedures.
- Assist in separation, classification, reclassification, and promotion processes by collecting documentation, drafting forms, calculating entitlements, obtaining approvals, and coordinating with relevant units.
- Update and maintain both electronic and physical filing systems, including personnel and recruitment files, HR policies, regulations, and manuals.
- Draft employment certificates, notices, letters, reports, presentations, and update organizational charts to support timely submissions.
- Organize meetings, training sessions, and other HR events by managing logistics such as venue arrangements, equipment, materials, correspondence, and document preparation.
- Respond to general inquiries regarding HR policies, procedures, and instructions.
- Perform other related duties as assigned.

Required Qualifications

Education:
- High School diploma with four years of relevant experience, or
- Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field with two years of relevant professional experience. Accredited universities must be listed in the UNESCO World Higher Education Database.

Experience:
- Relevant experience in human resources administration or personnel support functions.
- Proven ability to support administrative processes and deliver quality HR support services.
- Experience handling confidential personnel information and maintaining accurate records.
- Ability to coordinate with multiple stakeholders in a multicultural environment.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Experience with HRIS or ERP systems, preferably Oracle, is an advantage.
- Previous work experience with international organizations, humanitarian agencies, NGOs, or government institutions is preferred.

Skills:
- Strong knowledge of HR policies, procedures, and administrative practices.
- Familiarity with recruitment, onboarding, contract administration, and employee lifecycle management.
- Understanding of leave administration, timekeeping, and HR data management.
- Competence in records management, document control, and confidentiality.
- Ability to prepare HR reports, personnel statistics, and employment-related documentation.
- Working knowledge of the UN Common System and international organization HR frameworks is an asset.

Languages:
Fluency in at least one of IOM’s official languages—English, French, or Spanish—is required. Language proficiency will be assessed during the selection process, which may include written and oral evaluations.

Competencies:
Candidates are expected to demonstrate IOM’s core values: inclusion and respect for diversity, integrity and transparency, professionalism, courage, and empathy. Core competencies include teamwork, delivering results, knowledge sharing, accountability, and effective communication. For positions with direct reports, managerial competencies such as leadership, empowering others, building trust, strategic thinking, and humility are also important.

Additional Information:
Appointment is subject to funding confirmation, medical fitness, accreditation, residency or visa requirements, and security clearances. The selection process may be used to fill similar positions in various duty stations, with recommended candidates remaining eligible for up to 24 months. IOM upholds a zero-tolerance policy towards misconduct, including sexual exploitation, harassment, abuse of authority, and discrimination. Applications must be submitted through the official IOM e-Recruitment system; incomplete or late applications will not be considered. Only shortlisted candidates will be contacted.