Junior Human Resources Associate

Established in 1951, the International Organization for Migration (IOM) is a related organization of the United Nations and a leading agency in the field of migration. Working closely with governmental, intergovernmental, and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. The organization is dedicated to saving lives, protecting people on the move, addressing displacement challenges, and facilitating regular migration pathways. IOM also provides advisory services to governments and migrants, fostering a respectful, inclusive, and supportive workplace where employees can thrive professionally and feel valued. Candidates from diverse backgrounds are encouraged to apply, and reasonable accommodations are provided throughout the recruitment process.

Key Responsibilities
- Support recruitment processes by coordinating the publication of vacancy notices, managing applications, arranging interviews and tests, preparing documentation, communicating with candidates, and conducting reference checks.
- Carry out pre-employment activities including preparation of Entry on Duty (EOD) documentation, coordination of medical exams and security briefings, and inclusion in insurance plans.
- Maintain and update data in the organizational HR system, ensuring accuracy and consistency; monitor contractual situations and entitlements; generate reports and HR-related documentation.
- Serve as Timekeeper by maintaining leave quotas, reconciling leave records, generating leave reports, responding to leave-related inquiries, and guiding staff on procedures.
- Support separation, classification, reclassification, and promotion processes by collecting documentation, drafting forms, calculating entitlements, obtaining approvals, and coordinating with relevant units.
- Update and maintain electronic and physical personnel files, recruitment files, HR policies, regulations, and internal controls.
- Draft certificates of employment, notices, letters, reports, presentations, and update organizational charts.
- Assist in organizing meetings, training sessions, and other HR events by managing logistics, preparing correspondence, and assembling documents.
- Respond to general inquiries regarding HR policies, procedures, and instructions.
- Perform other related duties as assigned.

Required Qualifications
Education:
- High school diploma with four years of relevant experience; or
- Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field with two years of relevant professional experience. Accredited universities are those listed in the UNESCO World Higher Education Database.

Experience:
- Relevant experience in human resources administration or personnel support functions.
- Experience supporting administrative processes and delivering quality HR services.
- Experience handling confidential personnel information and maintaining accurate records.
- Proven ability to coordinate with multiple stakeholders in multicultural environments.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Experience with HRIS or ERP systems, preferably Oracle, is an advantage.
- Previous work experience with international organizations, humanitarian agencies, NGOs, or government institutions is beneficial.

Skills:
- Knowledge of HR policies, procedures, and administrative practices.
- Familiarity with recruitment, onboarding, contract administration, and employee lifecycle management.
- Proficiency in HRIS and ERP systems, preferably Oracle.
- Understanding of leave administration, timekeeping, and HR data management.
- Strong records management, document control, and confidentiality skills.
- Ability to prepare HR reports, personnel statistics, and employment-related documentation.
- Working knowledge of the UN Common System and international HR frameworks is an advantage.

Languages:
Fluency in one of IOM’s official languages—English, French, or Spanish—is required. Language proficiency will be evaluated during the selection process through written and/or oral assessments.

Competencies and Values:
Candidates must demonstrate IOM’s core values: inclusion and respect for diversity, integrity and transparency, professionalism, courage, and empathy. Key behavioral competencies include teamwork, delivering results, managing and sharing knowledge, accountability, and communication. For positions with direct reports, managerial competencies such as leadership, empowering others, building trust, strategic thinking, and humility are essential.

Additional Information:
Appointment is subject to funding confirmation, medical fitness, accreditation, residency or visa requirements, and security clearances. IOM maintains a zero-tolerance policy for misconduct, including sexual exploitation, abuse, harassment, and discrimination. The recruitment process is free of charge, and applications must be submitted through the official IOM e-Recruitment system. Only shortlisted candidates will be contacted. This selection process may be used to fill similar positions across various duty stations, with recommended candidates remaining eligible for up to 24 months.

For more information about IOM careers and job vacancies, please visit the official IOM website.