Junior Human Resources Associate

Established in 1951, the International Organization for Migration (IOM) is a related organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental, and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. The organization is dedicated to saving lives, protecting people on the move, addressing displacement challenges, and facilitating pathways for regular migration. IOM also provides services and advice to governments and migrants. Committed to fostering an inclusive and supportive workplace, IOM values diversity and encourages candidates from varied backgrounds to apply. The organization ensures reasonable accommodation throughout the recruitment process and prioritizes internal and internal-equivalent candidates in its selection procedures.

Key Responsibilities

- Support recruitment activities by coordinating vacancy announcements, managing applications, arranging interviews and tests, preparing documentation, communicating with candidates, and conducting reference checks.
- Manage pre-employment procedures including preparation of Entry on Duty documentation, coordination of medical exams and security briefings, orientation sessions, insurance enrollment, and creation of personal files.
- Maintain accurate HR data by inputting and updating information in organizational HR systems, monitoring contract statuses, entitlements, and generating relevant reports.
- Serve as Timekeeper by maintaining and reconciling leave quotas, generating leave reports, responding to leave-related inquiries, and guiding staff on system procedures.
- Assist with employee separation, classification, reclassification, and promotion processes by collecting documentation, drafting forms, performing calculations, obtaining approvals, and coordinating with relevant units.
- Update and maintain both electronic and physical filing systems, including personnel and recruitment files, HR policies, regulations, and internal controls.
- Draft employment certificates, official letters, reports, presentations, and update organizational charts to support timely document submissions.
- Organize meetings, training sessions, and HR events by managing logistics such as venue arrangements, equipment, materials, correspondence, and document preparation.
- Respond to general inquiries related to HR policies, procedures, and instructions.
- Perform other related duties as assigned.

Required Qualifications

- Education: High school diploma with four years of relevant experience, or a bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field with two years of relevant professional experience. Degrees must be from accredited universities listed in the UNESCO World Higher Education Database.
- Experience: Proven experience in human resources administration or personnel support functions. Demonstrated ability to support administrative processes and deliver quality HR services. Experience handling confidential personnel information and maintaining accurate records. Ability to coordinate with multiple stakeholders in a multicultural environment.
- Technical Skills: Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and email systems. Experience with HRIS or ERP systems, preferably Oracle, is advantageous.
- Knowledge: Understanding of HR policies, recruitment, onboarding, contract administration, employee lifecycle management, leave administration, timekeeping, records management, document control, and confidentiality requirements.

Preferred Qualifications and Benefits

- Experience working with international organizations, humanitarian agencies, NGOs, or government institutions is considered an asset.
- Familiarity with the UN Common System and international organization HR frameworks is beneficial.
- Fluency in one of IOM’s official languages (English, French, or Spanish) is required. Language proficiency will be assessed during the selection process through written and/or oral evaluations.
- Candidates must demonstrate core competencies including teamwork, delivering results, knowledge sharing, accountability, and effective communication.
- IOM upholds values such as inclusion, respect for diversity, integrity, professionalism, courage, and empathy.
- Appointment is subject to funding confirmation, medical fitness, accreditation, residency or visa requirements, and security clearances.
- IOM maintains a strict zero-tolerance policy against conduct incompatible with UN and IOM principles, including sexual exploitation, harassment, abuse of authority, and discrimination.
- Applications must be submitted through the official IOM e-Recruitment system. Only shortlisted candidates will be contacted, and no fees are charged at any stage of the recruitment process.

This selection process may be used to fill similar positions across various duty stations, with recommended candidates remaining eligible for appointment for up to 24 months.