Lead Procurement – Services & Contracts

This role is responsible for managing the end-to-end procurement process for services and contracts, ensuring timely sourcing, preparation of Requests for Quotation (RFQs), evaluation of commercial proposals, and creation of Purchase Orders (POs) within SAP. The position supports business operations by implementing efficient procurement practices that maintain cost-effectiveness, transparency, and compliance with company policies. The incumbent will work closely with various departments to ensure procurement activities align with organizational requirements and contractual obligations.

Key Responsibilities

Procurement Operations:
Prepare, review, and issue RFQs in SAP for service and contract needs, ensuring all technical specifications, scope of work, commercial terms, and evaluation criteria are clearly defined. Collaborate with user departments to gather complete procurement requirements and clarify technical details. Obtain quotations from approved suppliers and contractors following company procurement procedures. Conduct thorough commercial evaluations of supplier quotations and prepare comparative bid analysis reports.

Purchase Order Management:
Generate Purchase Orders in SAP based on approved quotations, contracts, and procurement authorizations. Verify all relevant details such as pricing, payment terms, tax codes, delivery schedules, account assignments, and contractual conditions before issuing POs. Ensure Purchase Orders are issued promptly to avoid any disruption to business operations.

Contract Administration:
Assist in the preparation, execution, amendment, extension, and closure of service contracts. Monitor contract validity and proactively initiate renewal processes before expiration. Ensure adherence to contractual terms and company procurement policies throughout the contract lifecycle. Maintain a well-organized repository of all procurement and contract documentation for easy access and audit purposes.

Stakeholder Coordination:
Work closely with user departments, Finance, Legal, Engineering, and suppliers throughout the procurement cycle. Follow up on necessary approvals, supplier responses, and Purchase Order acknowledgments to ensure smooth progress. Address and resolve procurement-related issues in collaboration with internal stakeholders. Provide regular updates to management on procurement status, contract renewals, and any outstanding actions.

Required Qualifications

- 5 to 8 years of experience in procurement, sourcing, or contract management, preferably within manufacturing, industrial, EPC, or engineering sectors.
- Proven experience in procuring services, maintenance contracts, civil works, engineering services, and consultancy services.
- Hands-on expertise with SAP ERP procurement modules, demonstrating the ability to manage procurement processes efficiently within the system.

Preferred Qualifications and Benefits

While specific benefits are not outlined, candidates with experience in service procurement and contract management within technical or industrial environments will be well-positioned for success in this role. Familiarity with cross-functional coordination and maintaining compliance in procurement processes is highly valued.

This position offers an opportunity to contribute significantly to the operational efficiency of the organization through effective procurement management and strong stakeholder engagement.