Legal Assistant

We are seeking a highly organized and detail-oriented Legal Assistant to provide comprehensive administrative support to attorneys in a fully remote capacity. This role involves managing legal documentation, court filings, calendar coordination, and client communication during U.S. business hours. The ideal candidate will excel in a fast-paced environment, ensuring accuracy and timeliness while supporting multiple legal matters simultaneously. This position focuses on administrative and operational excellence rather than practicing law or offering legal advice.

Key Responsibilities

Legal Documentation & Preparation: Draft routine legal correspondence and administrative documents. Prepare, proofread, and format pleadings, contracts, filings, and legal communications to meet formatting and filing standards. Organize exhibits and supporting materials for attorney review.

Court Filing & Deadline Management: Submit electronic filings with state and federal courts. Track court deadlines, filing confirmations, and procedural requirements. Maintain organized calendars to prevent missed deadlines and coordinate scheduling for hearings, depositions, and litigation events.

Case & File Management: Maintain up-to-date digital case files within legal management systems. Ensure all records and communications are audit-ready and easily accessible. Track matter statuses and manage document version control.

Calendar & Administrative Coordination: Manage attorney calendars, scheduling meetings, hearings, and depositions. Anticipate and resolve scheduling conflicts proactively. Support daily administrative workflow to optimize attorney productivity.

Client Communication & Coordination: Draft and send client updates, reminders, and document requests. Maintain professional and timely communication, following up on outstanding information or signatures to ensure a smooth client experience.

Legal Research & Billing Support: Conduct preliminary legal research under attorney supervision using approved databases. Summarize findings and organize materials for review. Assist with tracking billable hours, invoicing, and maintaining billing documentation.

Required Qualifications

- Minimum of 2 years’ experience in legal support, administrative, or legal assistant roles.
- Proficiency in Microsoft Office and Google Workspace.
- Experience with legal case and document management systems such as Clio, MyCase, or PracticePanther.
- Strong skills in document formatting, proofreading, and typing.
- Ability to handle confidential information with professionalism and discretion.
- Excellent organizational and calendar management abilities.
- Strong written English communication skills.
- Comfortable working independently and managing multiple priorities in a remote setting.
- Tech-savvy with the ability to quickly learn legal systems and workflows.

Preferred Qualifications and Benefits

- Experience with state and federal electronic filing systems.
- Exposure to litigation, compliance, corporate law, or legal operations environments.
- Familiarity with legal billing software such as Clio Manage, Timeslips, or Bill4Time.
- Basic legal research experience using Westlaw, LexisNexis, or government databases.
- Proven ability to support multiple attorneys or legal matters simultaneously.

This role offers the opportunity to contribute to efficient legal operations by ensuring attorneys, clients, deadlines, and documentation are coordinated flawlessly. Success will be measured by zero missed deadlines, error-free document preparation, audit-ready files, timely client communication, and high attorney satisfaction.

The interview process includes an initial phone screen, a video interview with a recruiter, a practical assessment involving legal formatting or filing exercises, a client interview, and background verification. This position is ideal for candidates based in LATAM, South Africa, the Philippines, or Pakistan who can work during U.S. client business hours.