Manager Admin

Zameen.com is seeking a Manager Admin to ensure smooth daily operations across its offices. This pivotal role involves managing vendors, coordinating telecom services, maintaining accurate records, and overseeing various administrative tasks to prevent any operational gaps. The ideal candidate is proactive, highly organized, and capable of handling multiple responsibilities simultaneously while taking full ownership of the administrative function without constant supervision.

Key Responsibilities

- Oversee daily activities to maintain accuracy, governance, and adherence to company Standard Operating Procedures (SOPs).
- Respond promptly and constructively to queries from colleagues, supervisors, and clients.
- Follow and implement oral and written instructions, policies, and procedures, including special projects beyond routine duties.
- Monitor the condition of office buildings and grounds to ensure compliance with company standards.
- Coordinate with the finance department to provide timely notifications of deadlines for utility bills, petty cash, and rental payments, ensuring on-time settlements.
- Manage repair and maintenance of office infrastructure, including furniture, fixtures, machines, and equipment.
- Administer SIM issuance and enforce company telecom policies according to employee designations.
- Supervise telecom-related issues such as call management, internet data packages, and SIM credit limits.
- Generate monthly telecom billing reports and ensure timely payments while monitoring usage and compliance with phone policies.
- Maintain accurate Management Information System (MIS) data related to employee departures and SIM issuance.
- Coordinate with the Head Office regarding vehicle maintenance and related concerns, including managing pool car requests.
- Build and maintain strong relationships with approved vendors by assessing products, negotiating pricing, and addressing service concerns.
- Evaluate and improve existing vendor management programs.
- Supervise in-house and external meetings and events to ensure smooth execution.
- Manage travel requests within predefined turnaround times and optimize company travel policies.
- Conduct market analysis to ensure cost-effective travel rates.
- Handle the collection, sorting, and distribution of visiting cards across departments.
- Oversee the printing and delivery process of business cards according to set timelines.
- Ensure smooth operation and supervision of security cameras and related equipment.
- Monitor onsite and offsite construction or renovation projects, ensuring compliance with building and safety regulations and tracking daily progress.

Required Qualifications

- Bachelor’s degree, preferably in Business Administration.
- 6-8 years of relevant experience in administration or facilities management.
- Strong leadership skills with the ability to work effectively as part of a team.
- Excellent organizational and multitasking capabilities.
- Analytical mindset with strong problem-solving skills.
- Proficient in project planning, scheduling, and execution.
- Effective written and verbal communication skills.
- Familiarity with financial and facilities management principles.
- Proficiency in MS Office applications.

This position is based in Lahore and offers an opportunity to contribute significantly to the operational efficiency of a leading real estate platform. Candidates who are dependable, detail-oriented, and eager to take initiative are encouraged to apply.