Manager - Human Resources & Admin

We are a well-established Lahore-based trading company with over 60 years of experience in imports, wholesale, and distribution. Our business spans three divisions that import and supply automotive vinyls, reflective sheeting and tapes, decorative and window films, as well as laser, plotter, and UV printing machines to trade customers across Pakistan. We pride ourselves on steady growth and value individuals who bring order, accuracy, and sound judgment to our operations.

We are seeking a hands-on Manager for Human Resources and Administration to oversee HR and administrative functions for a team of 50–60 employees across our three divisions. Reporting directly to the CEO, you will manage daily HR and office administration tasks, lead a small HR & admin team starting with an Assistant Manager, and transform HR and admin data into clear, actionable reports for senior management. Strong proficiency in Excel and reporting is essential for success in this role.

Key Responsibilities

Human Resources:
- Manage recruitment processes including posting job ads, screening CVs, and conducting interviews.
- Handle onboarding activities such as preparing offer letters, contracts, joining paperwork, and maintaining personnel files.
- Oversee attendance and leave management using a biometric system, tracking leave balances, late arrivals, absences, and overtime.
- Prepare monthly payroll including salary sheets, deductions, advances, and loans, coordinating with accounts.
- Develop and maintain HR policies, employee handbook, and code of conduct.
- Conduct performance appraisals, set KPIs, and manage annual increments.
- Address disciplinary matters and employee exits, including warnings, show-cause notices, resignations, and final settlements.
- Resolve day-to-day staff issues and grievances promptly.

Administration:
- Manage office operations including utilities, maintenance, supplies, cleaning staff, and security personnel.
- Procure office items and coordinate with vendors.
- Oversee company vehicles, drivers, and fuel logs.
- Maintain the fixed asset register in alignment with accounting records, tracking quantity, location, and depreciation.

Team Leadership:
- Supervise, train, and develop the Assistant Manager HR & Admin and support staff.
- Delegate tasks clearly, set targets, and ensure timely and accurate completion of work.

Reporting and Analysis:
- Design and present management reports covering all HR and admin areas, summarizing key insights for senior leadership.
- Create simple reporting templates for subordinates and other departments to ensure accurate and timely data collection.
- Analyze data to identify trends, issues, and cost-saving opportunities, recommending practical solutions.
- Maintain accurate and up-to-date HR and admin data in Excel and HR software.

Required Qualifications
- Bachelor’s degree in any discipline is mandatory. An MBA, BBA in HR, or relevant HR certification is advantageous.
- Minimum of 5 years’ experience in HR and/or administration, with at least 2 years managing combined HR and admin responsibilities.
- Proven experience managing HR functions for 40 or more employees, either independently or as the lead.
- Strong advanced Excel skills including pivot tables, VLOOKUP/XLOOKUP, SUMIFS/COUNTIFS, IF formulas, data cleaning, and chart creation. Candidates will undergo an Excel skills test.
- Hands-on experience with payroll preparation, final settlements, attendance and leave management via biometric systems, and HR software/HRMS.
- Solid office administration skills covering vendor management, purchasing, maintenance, support staff, and vehicle oversight.
- Ability to draft HR policies and conduct appraisals. Basic knowledge of Punjab labor law is a plus.
- Excellent written communication skills in English and Urdu.
- High integrity, confidentiality, attention to detail, and the ability to work independently with strong follow-up.
- Firm yet fair approach in managing staff.

Preferred Qualifications and Benefits
- Experience supervising HR or admin teams is a plus.
- Background in trading, import, distribution, or manufacturing sectors is preferred.
- Familiarity with dashboards (Power BI, Looker Studio) and AI tools like ChatGPT is advantageous.
- Stable career history is desirable.

Additional Details
- Salary range: PKR 100,000 – 125,000 per month
- Working hours: Monday to Saturday, 10:30 am to 7:30 pm
- Location: Lahore, Pakistan (on-site)
- Employment type: Full-time, permanent
- Probation period: 3 months
- Vacancies: 1

Candidates should be prepared to answer questions regarding their experience handling combined HR and admin roles, payroll preparation, Excel proficiency, report design, HR software usage, team supervision, and availability for on-site work during specified hours.