Office Coordinator

Alcon Technologies, based in PIA Road Lahore, Pakistan, is a leading supplier and installer of biomedical equipment and hospital infrastructure. We are seeking a highly organized Office Coordinator to join our team full-time on-site. The ideal candidate will be responsible for preparing quotations and tender documents, maintaining accurate project records, and supporting various departments to ensure smooth project execution.

Key Responsibilities
- Prepare detailed quotations, price comparisons, and costing sheets using Excel and Word.
- Compile tender and bidding documents, including both technical and financial submissions.
- Collect and follow up on supplier quotes, specifications, and catalogues to ensure all necessary information is obtained.
- Maintain comprehensive files for quotations, purchase orders, contracts, delivery schedules, and warranty records.
- Prepare compliance documents, submittal packages, certificates, and handover files for projects.
- Coordinate effectively with sales, projects, and accounts teams to meet deadlines and manage follow-ups.
- Manage correspondence with clients, suppliers, and consultants professionally and promptly.

Required Qualifications
- Bachelor’s degree in Business, Commerce, Biomedical Engineering, or a related field.
- 1 to 2 years of experience in office coordination, sales support, or documentation, preferably within the medical equipment sector or tender management.
- Proficient in MS Excel and MS Word, with strong English drafting and communication skills.
- Well-organized, detail-oriented, and capable of managing multiple deadlines simultaneously.

Preferred Qualifications and Benefits
- Familiarity with PPRA tendering procedures is considered an advantage.
- Competitive market salary package.
- Opportunity to gain hands-on experience working on large hospital projects.
- Potential for career growth into project coordination roles within the company.

If you are a motivated professional looking to contribute to a dynamic team in the biomedical equipment industry, this role offers a great opportunity to develop your skills and advance your career.