Officer - Accounts Payable

The role involves ensuring the accurate processing of supplier invoices, purchase vouchers, and branch expense entries within the ERP system. This includes performing three-way matching and reconciling branch cash records with ERP ledgers to maintain financial accuracy and integrity.

Key Responsibilities

- Perform three-way matching of supplier invoices against purchase orders (POs) and goods receipt notes (GRNs), verifying quantities, rates, and amounts for accuracy.
- Identify any discrepancies and collaborate with Procurement, Stores, and suppliers to resolve issues before processing payments.
- Prepare and enter purchase invoices in the ERP system, ensuring all supplier details, invoice dates, amounts, and applicable taxes are accurate.
- Create purchase vouchers in ERP with correct ledger coding, attaching supporting documents and securing necessary approvals.
- Review invoices to detect duplicate entries or missing information to prevent errors.
- Record branch expenses in ERP, ensuring proper branch allocation, expense classification, and inclusion of supporting documents and approvals.
- Reconcile branch cash books and cash statements with ERP ledgers by verifying opening balances, receipts, payments, and closing balances.
- Investigate any differences found during reconciliation, coordinate with branch staff, and process approved corrections promptly.
- Reconcile supplier statements with accounts payable records and resolve any discrepancies.
- Assist in preparing payment schedules and monitor outstanding supplier balances to ensure timely payments.
- Maintain organized and up-to-date records of invoices, vouchers, branch expenses, and cash reconciliations for audit and reporting purposes.
- Support month-end closing activities and audit requirements by providing necessary documentation and reconciliations.

Required Qualifications

- Bachelor’s degree is required; a Master’s degree is preferred.
- Basic accounting knowledge, including understanding of debits and credits, journal entries, and ledger balances.
- Familiarity with accounts payable processes, three-way matching, and cash reconciliation procedures.
- Ability to accurately prepare purchase invoices, purchase vouchers, and branch expense entries within an ERP system.
- Basic proficiency in Microsoft Excel for data management and reporting.
- Strong attention to detail, accuracy, and good coordination skills to work effectively with multiple departments.

Preferred Qualifications and Benefits

- Experience working with ERP systems in a finance or accounting capacity is advantageous.
- The position offers a monthly salary range of Rs 60,000 to Rs 80,000.
- The role requires working on-site, with the ability to commute to the specified location.

Candidates will be asked about their current and expected salary, notice period, and commuting ability as part of the application process.