Officer Administration

Our employees are the cornerstone of our company’s success, driving innovation and embodying our mission. We are committed to attracting and retaining top talent by fostering an environment that encourages creativity, provides motivation, and makes every individual feel valued as an integral part of the organization. This role is focused on managing the travel desk and overseeing comprehensive logistics for both domestic and international travel, accommodations, and corporate events. The position also involves processing travel-related invoices, delivering executive support, and ensuring VIP protocol for visiting delegations and guests, all while maintaining strict compliance with HSEQ policies, corporate governance, and cost-efficiency standards.

Key Responsibilities

- Manage ticketing operations for domestic and international air travel, including VISA processing, ensuring cost-effective routes and adherence to corporate travel policies and approvals.
- Oversee corporate lodging arrangements, including room reservations, stays, and negotiating preferential rates with hotels for corporate events, annual meetings, board sessions, and high-level workshops.
- Coordinate ground transportation for employees and executives to ensure timely and efficient travel.
- Act as the primary liaison for visiting delegations, board members, and VIP guests, providing seamless support and VIP protocol.
- Streamline reconciliation and processing of all travel, hospitality, and event-related invoices, ensuring accuracy and compliance with pre-approved corporate rates and purchase orders to maximize cost control.
- Collaborate with Procurement and Finance departments regarding new and existing vendors, technical evaluations, purchase requisitions, and orders.
- Develop, allocate, and monitor budgets specifically for employee travel and overnight accommodations.
- Compile and analyze detailed travel and accommodation expense reports on a daily, weekly, and monthly basis.
- Ensure all bookings and services are arranged through approved vendors and within authorized budgets.
- Maintain comprehensive records of travel requests, bookings, visas, invoices, approvals, and vendor payments.
- Prepare and submit company letters and required documentation to the Chamber of Commerce and other relevant authorities in a timely manner.
- Facilitate smooth airport meet-and-assist services for arrivals, departures, and transportation arrangements for management, employees, and guests.
- Maintain effective coordination with Administration, HR, Finance, Security, HSE, and other relevant departments.
- Ensure compliance with company policies, safety protocols, and applicable HSE standards.
- Efficiently handle urgent and time-sensitive requirements and perform other duties as assigned by management.

Required Qualifications

- Bachelor’s degree with knowledge of ticketing, hospitality, protocols, and basic awareness of HSEQ standards.
- Minimum of 5 years’ experience in a related field.
- Strong communication skills and proficiency in SAP and MS Office applications.

KE is an equal employment opportunity employer, committed to providing a workplace free from discrimination based on age, color, origin, disability, race, religion, creed, gender, marital status, public assistance status, or any other characteristic protected by law. Women and persons with disabilities are encouraged to apply. Suitability for persons with disabilities will be assessed in accordance with HSE standards.