Operations Executive & Task Coordinator | Night Shift

We are looking for a proactive and highly organized Operations Executive & Task Coordinator to support daily operational, administrative, and scheduling activities across our US-based business portfolio. In this role, you will collaborate closely with senior leadership to receive daily assignments, monitor action items, and ensure smooth execution across various business functions. Your duties will include managing construction schedules, dispatching daily reminders, handling administrative tasks related to commercial properties—including gas station assets—and maintaining organized operations aligned with US time zones.

Key Responsibilities

Daily Task Execution & Leadership Coordination
- Receive daily instructions, priorities, and task assignments directly from senior management.
- Accurately execute assigned administrative and operational tasks within the shift.
- Provide clear end-of-shift updates summarizing completed work, pending items, and tasks requiring approval.

Construction Scheduling & Task Reminders
- Update and maintain construction project timelines and task boards using project management tools such as Click Up.
- Send daily task lists, schedule updates, and automated reminders to management and field teams.
- Track daily task completion, flag project delays, and report site updates to management.

Gas Station & Property Operations Support
- Manage routine administrative duties related to US gas station assets, including logging daily reports, organizing vendor records, and updating inventory sheets.
- Assist in tracking maintenance requests, equipment repairs, and scheduling technician site visits.
- Organize utility records, vendor invoices, and routine compliance documentation.

General Business & Administrative Support
- Organize and maintain digital filing systems, corporate documents, permits, and business licenses.
- Track purchase orders, confirm material delivery schedules, and file vendor receipts.
- Perform data entry, draft routine operational emails, and keep business logs current.

Required Qualifications
- 1–2 years of experience in administrative support, project coordination, or operational assistance. Experience supporting US operations, construction, or retail/property assets is a plus.
- Strong written and verbal English communication skills for effective interaction with US managers, vendors, and teams.
- Full commitment to working the US night shift (9:00 PM – 6:00 AM PKT).
- Proficiency with Click Up or similar task management software, Google Workspace (Gmail, Docs, Sheets), and Microsoft Excel.
- Exceptional attention to detail, strong time management skills, high dependability, and the ability to execute instructions accurately with minimal supervision.

Compensation and Work Location
The position offers a monthly salary range of Rs40,000 to Rs50,000. The work arrangement is hybrid remote, based in Faisalabad.

This role is ideal for candidates who thrive in a dynamic environment and are committed to supporting cross-functional operations with precision and reliability.