Part-Time Executive Assistant & Operations Coordinator - TJ / 1928677

Our client, Inverness News, is seeking a highly organized and proactive Part-Time Executive Assistant and Operations Coordinator to support the day-to-day administration and operations of a diverse portfolio of businesses. This remote position, based in Pakistan, requires approximately five hours of work daily from Monday through Saturday, often aligned with UK business hours. The role involves managing complex tasks such as email and inbox management, document preparation, and advanced Google Sheets data handling, all performed with minimal supervision. The successful candidate will work across sectors including property management, retail, and short-term accommodation, demonstrating strong independent problem-solving skills and maintaining a high level of professionalism and confidentiality.

Key Responsibilities

- Build, maintain, and enhance Google Sheets to support various business functions such as stock control, sales analysis, bookkeeping, expenses, and reporting.
- Accurately enter, organize, clean, and analyze business data using advanced spreadsheet formulas including VLOOKUP, XLOOKUP, IF, SUMIFS, COUNTIFS, FILTER, and QUERY functions.
- Identify and correct data errors, reconcile discrepancies, and refine existing spreadsheets and administrative workflows to improve efficiency.
- Convert verbal and written instructions into actionable tasks, ensuring high-quality completion without the need for continual supervision.
- Manage professional communication by drafting, proofreading, and organizing emails and correspondence in British English, adhering to UK terminology, spelling, and business standards.
- Operate online accounts, registrations, and secure login credentials with discretion to safeguard sensitive business information.
- Conduct thorough online research and present clear, practical solutions for unfamiliar problems encountered within business operations.
- Maintain comprehensive task lists, project trackers, and records of outstanding matters to monitor progress and meet deadlines independently.
- Organize digital files, business records, and spreadsheets systematically to facilitate easy access and improve workflow.
- Provide regular status updates and visual documentation such as screenshots or photographs to demonstrate completed tasks and flag potential issues early.
- Accurately track and report working hours and availability to ensure transparent and efficient time management.
- Proactively identify inefficiencies and suggest process improvements to enhance organizational effectiveness and business performance.
- Comply with confidentiality protocols by protecting sensitive business, financial, and personal information entrusted to the role.
- Demonstrate honesty and responsibility through transparent reporting of work progress, errors, and time allocation.
- Complete any required verification and authorization procedures related to UK company administration securely and professionally.
- Adapt to shifting priorities and manage multiple projects across various industries without compromising quality or deadlines.

Required Qualifications

- Proven experience in executive assistance, operations coordination, or a similar administrative role supporting diverse business functions.
- Advanced proficiency in Google Sheets with strong knowledge of complex formulas and data analysis techniques.
- Excellent written and verbal communication skills in British English, with attention to UK spelling and business etiquette.
- Strong organizational skills with the ability to manage multiple tasks and projects independently.
- High level of integrity, discretion, and professionalism when handling confidential information.
- Ability to work remotely with minimal supervision and maintain consistent productivity aligned with UK business hours.
- Problem-solving mindset with the capacity to research and resolve unfamiliar issues efficiently.

Preferred Qualifications and Benefits

While not explicitly stated, candidates with experience in property management, retail, or short-term accommodation sectors will find this role particularly suitable. The position offers flexible remote working hours and the opportunity to engage with UK-based clients and stakeholders, providing valuable international business exposure. The role encourages continuous improvement and proactive contribution to operational processes, fostering professional growth within a dynamic business environment.