Payroll Officer (US Payroll)

We are seeking a detail-oriented Payroll Officer specializing in U.S. payroll to ensure accurate and timely processing for employees and contractors based in the United States. The ideal candidate will manage payroll operations while maintaining strict compliance with federal and state regulations. This role requires strong coordination with HR, Finance, and external payroll vendors to resolve discrepancies and address employee inquiries efficiently.

Key Responsibilities
- Process U.S. payroll accurately and meet all scheduled deadlines.
- Verify payroll inputs including salaries, overtime, bonuses, deductions, and reimbursements.
- Manage payroll changes related to new hires, terminations, and final settlements.
- Process and reconcile federal, state, and local payroll taxes and deductions.
- Assist with preparation and filing of W-2, 1099, W-4, Form 941, and other year-end payroll activities.
- Maintain accurate, confidential payroll records in compliance with company policies and legal requirements.
- Reconcile payroll reports regularly and resolve any discrepancies promptly.
- Respond to employee payroll queries and collaborate with HR, Finance, and payroll vendors to ensure smooth payroll operations.
- Stay current with U.S. payroll laws, regulations, and best practices to ensure ongoing compliance.

Required Qualifications
- Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
- 2 to 4 years of hands-on experience managing U.S. payroll.
- Solid understanding of federal and state payroll regulations in the U.S.
- Proficiency with payroll and HRIS systems such as ADP, Paychex, Gusto, QuickBooks, UKG, or similar platforms.
- Strong skills in Excel, numerical analysis, and payroll reconciliation.
- High attention to detail and ability to maintain confidentiality in handling sensitive payroll information.

Preferred Qualifications
- Certification such as Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) is considered a plus.

Key Skills
U.S. Payroll, Payroll Tax & Compliance, Payroll Reconciliation, HRIS, Excel, Reporting, Attention to Detail, Confidentiality

This position offers the opportunity to work in a dynamic environment where accuracy and compliance are critical. The successful candidate will play a vital role in supporting the company’s payroll function and ensuring employees are paid correctly and on time.