Payroll Specialist – U.S. Market

GrowEdgeX, located in Model Town, Lahore, Pakistan, is seeking a skilled U.S. Payroll Specialist to join their team on a full-time, on-site basis. The role operates Monday through Saturday, with working hours from 6:30 PM to 3:30 AM PKT, aligning with U.S. business hours. The successful candidate will be responsible for managing comprehensive payroll processing, ensuring multi-state tax compliance, handling payroll filings, reconciliations, and reporting, all while maintaining strict adherence to applicable U.S. regulations.

Key Responsibilities

- Process various payroll cycles including weekly, bi-weekly, semi-monthly, and monthly payrolls for U.S.-based employees. This includes managing off-cycle payments, bonuses, retroactive adjustments, and final settlements.
- Oversee payroll onboarding and offboarding procedures, ensuring accurate completion of W-4 forms, state withholding documents, direct deposit setups, and new-hire reporting.
- Administer employee benefits such as 401(k) contributions, deductions, paid time off (PTO), and state-mandated sick leave.
- Manage federal, state, and local payroll taxes across multiple states, including State Unemployment Insurance (SUI/SUTA), Federal Unemployment Tax Act (FUTA), reciprocity agreements, state registrations, and timely tax deposits.
- Prepare and file essential payroll tax forms including Forms 941, 940, W-2, W-3, 1099-NEC/MISC, applicable state returns, and Affordable Care Act (ACA) Forms 1094-C/1095-C.
- Generate payroll reports and journal entries, perform regular reconciliations, and support year-end closing processes and workers’ compensation audits.

Required Qualifications

- Proven hands-on experience with U.S. payroll processing and multi-state payroll tax compliance.
- Strong understanding of federal and state payroll regulations, tax filing requirements, and reporting standards.
- Experience in preparing and filing W-2, W-3, 940, 941, 1099-NEC/MISC, and ACA reports.
- Familiarity with payroll software platforms such as ADP, Paychex, Kentime, QuickBooks Payroll, Gusto, or similar systems.
- Advanced skills in Microsoft Excel, payroll reconciliations, reporting, and conducting payroll audits.
- Excellent command of English, strong attention to detail, and the ability to meet strict deadlines.
- Ability to handle confidential payroll and employee information with discretion.
- Basic bookkeeping or accounting experience is considered an advantage.

GrowEdgeX offers an engaging work environment where attention to detail and compliance are highly valued. This role provides the opportunity to work closely with U.S. payroll systems and regulations, making it ideal for candidates looking to leverage their expertise in a dynamic setting.

Interested candidates are encouraged to submit an updated resume, a brief introduction highlighting their U.S. payroll experience, and details of payroll systems or software they have worked with. Additionally, a short voice recording (60–90 seconds) introducing themselves and explaining their relevant experience is requested to support the application.

This position requires in-person attendance at the company’s Lahore office.