I worked at the Accounts Receivable Department (Finance Department) as a Finance Executive reporting to Manager Finance, Chief Operation Officer and Chief Executive Officer, and job responsibilities are:
Excellent knowledge of Huawei Supplier Collaboration System. (Invoice Information Add, Modify, E-flow of Invoices, Invoice Inquiry, Invoice Information Collaboration, Reconciliation Payments, and Cheques Inquiry).
Excellent knowledge of the Purchase Order module of Huawei Supplier Collaboration System.
Prepare Electronic/SCS Invoices on Huawei Supplier Collaboration System (SCS).
Submit Electronic/SCS Invoices on Huawei Supplier Collaboration System (SCS).
Upload accepted Purchase orders on Huawei Supplier Collaboration System.
Maintain/prepare Detail of Purchase Order issued by customers and download new PO\'s daily from the Huawei Supplier Collaboration System (SCS).
Prepare different milestones Acceptances (Completion, PAC, and FAC) against Purchase Orders for processing of invoices.
Verification of Purchase Order Acceptances issued to subcontractors for duplication and other aspects.
Prepare I-buy signed Acceptances detail (Completion, PAC, and FAC) received the report.
Maintain records of I-buy signed Supplier Collaboration System (SCS) Acceptance detail.
Prepare commercial invoices and as well as Sales Tax Invoices reports.
Prepare the payment status report of the finance department.
Prepare Invoices against Acceptances on daily basis to achieve the monthly targets.
Perform local administrative activities related to Invoices and ensure appropriate processes.
Maintain records of Payments Received from Customers and payments proper follow-ups.
Maintain an orderly system of all soft and hard copies of acceptances and Invoices.
Maintain proper data for all correspondence between the company & customers.
Work on Microsoft Access software for creating commercial Invoices.
Work on Microsoft Great Plan software for creating commercial and sales tax invoices.
Ensure timely processing or auditing of invoices in line with weekly and month-end deadlines, including creating, updating, and maintaining client details in the system, completing monthly reconciliations.
Good knowledge of the PMO department documentation procedure for Invoice creations.
Proper data of GST invoices for the Accounts Department for future concerns audit.