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Summary
Manage day-to-day operations of the AR department create, implement and maintain policies, procedures and controls, Manage and streamline billing and collection process and cash application functions for the company.
Manage the monthly AR close process including reconciliation of AR sub-ledger to GL and preparation of AR month end schedules, revenue reporting and reconciliation to GL and metrics used for internal reporting.
Assist staff in researching and handling more complicated transactions and problems.
Conduct credit checks.
Negotiate with clients in non-payment cases.
Prepare daily, monthly, quarterly, annual and ad-hoc forecasting reports. (Value wise, Product wise, Group Sale Cash reports etc.)
Organize records of invoices, bills, deposits, dealers incentives, Sales Team Incentives, special approvals and Misc documents.
Ensure high-quality invoicing and collection procedures that comply with the law.
Support Accounts Receivable Clerks on a daily basis and train new team members (Zonal Accountants, Coordinators etc)
Actively monitor and work with internal departments to resolve all outstanding Accounts Receivable claims and chargeback.
Stay updated on industry and legislative changes.
Experience
Assistant Manager Sales Operations / MIS
· Accountable to prepare sales reports & presentations for Executives & other company leaders.
· Preparing all types of sales reports on daily, weekly & monthly basis.
· Analysis of Sales Team performance on given targets.
· Vigilantly oversee demand and supplies.
· Retain updates on incentive plans, target setting criteria including sales target vs achievement.
· Distributor & Sales Team incentives preparation and processing.
· Partnering with the sales team to ensure smooth sales operations.
· Ensure effective coordination with supply chain department and external customers to achieve the business objectives on monthly, quarterly, and annual basis.
· Assist to preparation of Annual Sales Budget of Sales Team (Qty wise & value wise).
· Sales team monthly expenses processing.
· Preparation / compiling of Product Forecasting taken from Sales Teams Heads.
· Collaborate with senior sales staff in weekly/monthly meetings by creating and maintaining sales reports
· Day-to-day coordination on the field activities of the team.
· Preparing minutes of Meeting for HODs monthly meeting.
· Preparation of Field Force attendance & Salaries.
· Preparation of Sale Team Monthly, Annually Incentives.
Assistant Manager Accounts Receivable
· Manage day-to-day sales operations in ERP based Software.
· Create, implement and maintain Sales Policies.
· Implement & maintain credit sales policy checks to minimize the risk.
· Review of Customers debtors & advances on daily basis.
· Managing monthly accounts receivable closing process including reconciliation of accounts receivable sub-ledger to GL.
· Year end run on annual closing to transfer 100% balances of dealers to new fiscal year.
· Calculation and verification of dealer’s incentives (monthly, quarterly & annually) & special approved incentives.
· Reconciliation of invoices, receipts, incentive calculations, policy wise products prices etc.
Assistant Manager Distribution
· Assist in the nationwide distribution of Finish Goods, Raw Materials, & Promotional Material stocks
· Effectively maintaining issuance and receiving database of Finish & Raw stocks.
· Coordinate with Procurement department to follow up purchases in progress
· Performs regular audits of distribution department
· Properly monitoring the stocks movement from one location to another
· Ensure the cleaning of warehouse & proper stock placement
· Group Sale & Cash Reports (Value wise & quantity wise analysis) for Board of Directors.
Assistant Manager Sales & Marketing
· Development of annual Sales & Marketing Budget and periodic revisions
· Set new business plan based on sale & cash analysis in collaboration with Director Sales & Marketing to attain results.
· Collaborate with senior sales staff in weekly meetings by creating and maintaining sales reports
· Sale Team Incentive calculations
· Gathering, compiling, verifying and analyzing data to use in sales reports and presentations.
· To ensure accurate tracking and monitoring of field force budget utilization and raise any areas of concern to the Director Marketing in a timely manner.
· Group Sale & Cash Reports (Value wise & quantity wise analysis) for Board of Directors.
Coordinator to Business Manager
· Product Sale & Cash reports in different perspectives for planning, managing & execution in future.
· Gathering, compiling, verifying and analyzing data to use in reports and presentations.
· To set new Business Plan based on Sale & Cash analysis in collaboration with Business Manager to attain desired Targets.
· Arranging final settlement of employees and also verify outstanding and assets on his part.
· To verifying and resolving issues regarding franchisee renovation.
· Managing monthly field force salaries.
· Verifying and handling monthly expenses of sales team.
· To handle & taking follow up regarding products sampling issues.
Sales Coordinator
· Done duties such as taking phone calls, taking messages, respond to inquiries and provide clerical and secretarial support to center staff and management.
· Preparation of Quotations, covering letters, delivery notices, inter office memos, purchase orders etc.
· Participating in Tender openings
· Coordination with Suppliers and Forwarding Agents.
· Handle Sales Enquiries.
· Compiling, Preparing Monthly Reports.
· Keep filing/document management system for electronic and paper documents organized.
· Distribute/file all incoming mail/fax.
· Searching new Principals / products etc.
Data Entry Operator
· Maintain Complete Rental Record in ERP Based Software.
· Manually records converted to computerized (Data Entry & Scanning in ERP based Software)
· Preparation of all office documentation.
· Attend regular training of ERP Software arranged by AOS.
