Procurement Lead of all active projects funded by BMGF, CDC, USAID, GAVI, UNFPA etc.
Procurement of health-related goods & service (Hospital equipment, Lab equipment, IPC equipment, Training software in collaboration of NIH, Govt health staff trainings around Pakistan)
Monthly briefing to project leads on annual procurement tracker.
Identification of new suppliers/service providers, solicitations through public advertisements, direct procurements, preparation of RFQ, RFPs, public adverts, pre-qualifications etc.
Preparation of high valued annual contracts, coordination with HQ Contracts team.
Operational oversight and facilitation to Country Office Islamabad and field offices in Lahore, Kasur, Khanewal, Karachi, Hyderabad, Quetta and Peshawar.
Trainings, workshops and event management throughout the country (Skardu, GB, Kotli, Charsada, Peshawar, Khanewal, Multan, Lahore, Islamabad, Karachi, Hyderabad, Quetta etc.)
Domestic and International competitive ticketing, visa facilitation.
Travel management (Road Travel, Air Travel, Hotel Accommodations) throughout the contract with pre-qualified service providers and hotels.
Having strong vendor relationship management with large hotel industry/chains (Hashoo group, Avari Hotels, Serena Hotels, Ramada, SChalet, Hotel One, many others etc.)
Procurement of medical supplies, equipment, goods and services including long-term contracts, blanket purchase agreements, purchase orders etc., for all above-mentioned donor funded projects.
Lead all procurements, market research, strategy identification, solicitation, vendor sourcing, Bid comparative statement, Basis for Vendor selection (BVS), issuance of Purchase Orders through QuickBooks module, preparation of Services Contracts with Head Office CMCD Team. 
Updated vendor database management, vendor due diligence, pre-qualifications etc.
Leading/advising Ops staff in Country Office and field offices.

 Established project office with all required facilities, including lease agreement with building owner.
 Established administrative function, utility connections, safety & security arrangements, security guards, courier contract, rental vehicle contract etc.
 Established proper petty cash system, replenishment, advance liquidation sheet.
 Procured office supplies, office equipment, IT equipment, furniture, official printed stationery etc.
 Drafted Procurement Policy in line with EU Procurement guidelines and UCLG-ASPAC policies.
 Drafted several new templates for smooth functioning of office, petty cash receipts, office supplies stock register, Purchase requisition, RFQ & RFP templates, Conflict of Interest form, advertisements, GRN, Comparative statement, Purchase Order, Services agreement with detailed terms & Conditions etc.
 Managed several large value project startup procurements including IT equipment, furniture, Baseline Survey, designing and printing of IEC material & program launch stationery, Capacity building of Local Government functionaries etc.
 Managed several large events in-house as well as in hotels in Islamabad, Karachi and Quetta.
 Established a pre-qualified list of vendors & services providers for routine office supplies, rental vehicles, Air-Ticking service providers, hotels & guest houses etc.
 Reviewed and process staff travel claims (perdiem & field expenses).
 Processed all expenses to finance for payment in Jakarta office after ensuing compliance to donor and UCLG-ASPAC policies.
 Participated in program interventions, drafted data analysis tools in Excel for Capacity Building Need Assessment survey.
 Established efficient filing system in hard-copy as well as in soft copy scanned records for internal & external audit perspective.
 Established fixed assets inventory management system, tagged fixed assets and recorded in Fixed Assets Inventory records as per UCLG-ASPAC guidelines.
 Providing support in recruitment of new staff in Islamabad, Karachi & Quetta.
 Established staff attendance records, leave records and verification of staff monthly time sheets etc.
 Support staff management, Admin & Logistics Assistant, front desk officer, Office boy, cleaner, driver etc.
 Drafting meeting minutes in weekly progress meeting and disseminating to management & all staff.
 Providing support to Team leader & Jakarta office team for specific assigned tasks.

1- Developed and customized Operations policies including Procurement, Admin and HR policies and their relevant templates.
2- Contracts management including vendors, lease and field offices contractual obligations.
3- Oversight management of donor funded projects (UNESCO, USAID, GIZ) etc, Vocational Training Institute (VTI) in Sui, VU Private campus Sui, School of Languages SOL) and large portfolio of 8 educational institutes (Grammar Schools) in 8 districts of Balochistan.
4- Overall management to operations, logistics and HR team in Head Office as well as in field offices.
5- Ensured that all HR contracts are in full compliance to company policies, agreements are renewed timely, appraisals are done.
6- Ensured that all recruitment data contain complete documentation & audit trail.
7- Event management for all official meetings (in-door/Out-door)
8- Oversight in Premises management, all maintenance activities including electronics repair & maintenance etc.
9- Ensured proper Inventory management including tagging, transfers, dispositions, asset lost/damage reporting etc.
10- Ensured that all procurement are done on fair & competitive basis, with complete documentation trail.
11- Ensure long term services contracts of security, internet services, rental vehicles, GoS blanket purchase agreements etc. are maintained through contracts tracker and renewed well on time.
12- Coordinated with IT team in HO & field offices to address their requirements of VPN, internet, domain renewals, MIS/ERP contractors, IT Equipment procurement, IT supplies etc.
13. Coordinated with Chairman, CEO, Directors, Project managers and principals (in Balochistan) for efficient implementation of projects and operations.

USAID Funded, KPG Program was a four year (Mar 2015 – Nov 2018) of $ 22.9 Million project including specifically $7 million of Procurement budget and $2 million of training budget.
My specific responsibilities and achievements:
The main responsibility for this position is to conduct procurement of goods and services for Grants & operations. I have successfully implemented subcontracts and POs, have managed multiple grants at the same time in planning, drafting approvals/waivers and implementation stages.

Detailed responsibilities:
- Ensured DAI/USAID, FAR and AIDAR policies, and procedures are followed and enforced.
- Ensured that all mandatory approvals/waivers are available as per PSOA, Field Operations Manual and DAI/USAID policies before contracting vendors.
- Managed a team of 8 professional staff in Islamabad and Peshawar office including procurement officers, logistics officers and administrative staff.
-Development of Annual Procurement Plan (APP) in coordination with program, operations & IT teams.
- Developed google sheets progress review trackers to review the status of APP and ongoing large valued procurements.
- Issued all solicitations RFQ/RFPs, EOIs and RFAs.
- Applied vendor's vetting at VSU Portal for award above $ 25000 secured more than 30 vendors, grantees, lessor and security company.
- Coordinated with HO Contracts before finalization awards above $ 25000 to ensure that the award is fully compliant to Donor as well as DAI’s policies.
-Negotiated with vendors and subcontractors to maximize value for money.
- Ensured integrity, compliance, fairness, accuracy and openness in procurement processes.
- Solicited bids & quotes from vendors, bid comparative matrix, issued purchase orders and Subcontracts, BPA and Release Orders under BPAs to vendors.
- Conducted price reasonableness analysis and draft source selection memos for above $25000 award and complex procurement.
- Secured GST/Custom Exemptions from EAD/KPPRA for more than $ 200,000 and provided ,Zero Rated Certificates to hotels, vendors and suppliers.
- Managed multiple grant procurement assignments ensuring complete audit trial documentation from requisition till close out of the contract.
-Managed complex services as well as hardware equipment procurement, MIS portals/websites, servers, server rooms, furniture, studies, baseline and end-line surveys, training, workshops and event.
- Coordinated multi-donor events with KP Government departments.
-Implemented Project closeout Plan in coordination with HO team.

Being a member of Operations, I manage Office administration, Human Resource, Logistics and Procurement in country office and provide support and leadership to grant partner organizations in managing their large Procurement above GBP 3000 limit.. I am responsible to manage the overall functions of these sections effectively administering, managing, directing, supervising, guiding and coaching the team.

My specific responsibilities and achievements:

Administration
 Oversee all administration functions with effective supervision of administration staff to ensure an effective administration system is in place.
 Ensure that program activities are consistent with Project, DFID and DAI policies and to uphold the fundamental principles of the DAI Programs.
 To understand roles, responsibilities and activities across the program establishing and maintaining effective working relationships with other staff members, government officials/authorities, and grant partners.
 Policy review and make recommendations to senior management for implementation.
 Maintain administrative staff pool by recruiting, selecting, orienting and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
 Accomplish staff results by communicating job expectations, planning, monitoring, and appraising job results, coaching counseling and disciplining employees, initiating, coordinating, and enforcing systems, policies, and procedures.
 Oversee property management and all lease agreements for offices.
 Foresee and prepare monthly projections of administrative expenses for requesting funds from Home Office.
 Ensure timely renewal of all lease agreements and services contracts and their timely payments.
 Ensuring all equipment, building, generator and other assets are in good working conditions, timely repair & maintenance are done in efficient manner.
 Oversee travel and administrative services to ensure an efficient re

DAI FATA Capacity Building Programme, multi-year grants making and FS-FDA Capacity building project with Washington based Home Office). I have performed additional responsibilities relating to office administration and logistics. • Receiving of goods and equipment procured within Pakistan or from outside Pakistan and shipments sent by Home Office (Bethesda), entering all data into TAMIS, extracting data and preparing necessary reports. • Updating TAMIS on daily basis and attaching documents on TAMIS. • Preparation and Implementation of Project inventory, preparing Goods Received Note and Stock Transfer Advice) for all procurements and transfers and posting changes on TAMIS. • Involved in procurement of goods & services (less than $500 as per DAI Policy), asking for quotes, negotiations with vendors, warranty / claims issues etc as per USAID regulations. • Involved in providing logistics support and distribution of food and non-food items to IDPs and flood effectees in 2010. • Involved in distribution of r.adio sets and batteries to IDPs under radio Aman (Buraq) Mardan program •  Timely depositing of utility bills, mobile bills, Internet bills etc and keeping all records. • Responsible of preparing DSA allowance sheets for trainings and workshops as per DAI rules. • Disposing off assets to beneficiaries as per DAI policies and procedures & USAID rules & regulations. • Coordinating with insurance representatives in case of accidents/damaged property. • Supervision of maintenance of generators at project office, guest house & field offices, check of log register & fuel card statements. • Travel arrangements for staff & consultants travelling in city/out station, room reservations. • Assisting Manager Admin in Final Closedown plan of Project.