Enter DescriptionJob Description/ Terms of Reference/ Roles and Responsibilities Financial Management: - • Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP). • Develop, implement, and ensure compliance with internal financial and accounting policies and procedures. • Ensure that all statutory requirements of the organization are met • Prepare all supporting information for the annual audit and liaise with external auditors as necessary. • Document and maintain complete and accurate supporting information for all financial transactions. • Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash. • Reconcile bank and investment accounts. Review monthly results and implement monthly variance reporting. • Manage the cash flow and prepare cash flow forecasts in accordance with policy. • Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll. • Develop and implement policies and procedures to ensure that personnel and financial information is secure. • Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate. • Maintain financial records for each project in a manner that facilitates management reports Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with clients. • Provide accurate and timely reporting on the financial activity of individual projects. Administration Management: - • Coordinate, inspect and assign areas to supervisors. Conduct daily inspection of housekeeping. • Issue supplies to housekeeping staff and check stores, equipment etc. • Designate newly recruited employees with experienced staff for on job training and capacity building. • Check staffing level to ensure that the department is adequately staffed at all levels. • Arrange trainings for newly recruited staff. Manage petty cash and daily demands. Arrange refreshments for guests/higher management. • Oversees all activities of transportation. Coordination with other sub offices/projects. • Performance management and evaluation of junior staff. Process development and improvement in routine tasks. • Administration management and coordination of all assigned activities in expo and events. Preparation and implementation of new SOP’s. • Prepare daily work allocation sheet for office boys and janitorial staff. Schedule work planners for the staff. • Check grooming, uniform and general discipline of staff. • Any other tasks and responsibilities assigned by the management.

Job Responsibilities:
The Coordinator Admin is responsible for providing financial management, Administration,  planning, monitoring and reporting of every day financial activities of all organizational programs in Balochistan and subsequently provide advice and guidance to senior management on future financial plans. The CA is required to actively contribute towards the strategic growth of organization ensuring compliance to all relevant Government and organizational policies, procedures and guidelines, including providing timely and quality financial reports as required both internally and externally. Ensure that an adequate control structure is in place over the utilization of funds. Further, the CA engages in financial analysis in such areas as forecasting, budgeting, engaging in cost reduction analysis, and reviewing operational performance.
As CA responsible for the implementation of defined areas of work within the Finance Department, and will provide direct line management and professional support to the Finance Department, Administration, Procurement and HR, ensuring that the organization meets all statutory and other financial requirements.

Job Description/ Terms of Reference/ Roles and Responsibilities • Ensures effective implementation and coordination of the financial management, contract issues and procedures in accordance with Qatar Charity Processes and Rules (P+R) as well as specific standards procedures defined by QC Pakistan or the project. • Works and coordinates all financial and contractual matters with colleagues in the four provinces of implementation, QC Country Office and HQ. Collaborates with and advises the team members and partners on financial aspects. • Regularly reports issues regarding financial administration and compliance without delay and proposes viable solutions. Prepare accounting on the basis of QC ERP Portal & QuickBooks cash/ bankbook. Prepare and control monthly program journal / financial report. • Period accounts and bank reconciliation vouchers. Prepare vouchers for bookkeeping and indicate their cost classification and internal project coding. Submits monthly report to QC Pakistan Country Office and QC HQ. • Manages the program bank account and bank transactions. Monitors income, expenditure and the monthly bank reconciliation. Monitors accounts (payables, receivables) and reports regularly to Team Leader and Head of Finance. Checks request for funds before realization. • Verification on cash book vouchers. Preparing budget calculation for project activities. • Quality assurance of procurement documents. Ensure tax processing in accordance with the national law of Pakistan and submission of tax documents to vendors/contractors and CO. • Prepare and submission of PSID’s, tax returns as per FBR’s Policy and deal with all taxation matters. Internal Control Checks the vouchers and receipts submitted by the project/components for completeness and allocation to cost units and categories and correct these where necessary. 4 • Advises on financial aspects of projects/components. Prepares and follows up internal controls in accordance with QC internal controlling manual. Financial Reporting to the Donor’s • Prepare and report the financial reports/invoices to the Donors in close coordination with Financial Manager in HQ. Filing of all Incidental vouchers and invoice relevant vouchers in DMS. Prepare quarterly and 6 monthly incidental expenditure. • General Support • General support to Team Leader and Finance Manager in HQ if needed regarding tasks such as internal Control planning, quarterly plan/actual comparisons, preparation of planning, budget monitoring. Preparing and interpreting reports, budgets, accounts, commentaries and financial statements. Liaising with managerial staff and other colleagues. • HR Functions • Hiring procedures, staff records and personal files, staff appraisals, maintenance of time sheets attendance and leave records and supervising of support staff. Insure effective implementation of all HR functions 
 

Scope & The Purpose of the Position
Under the direct supervision of Secretary Provincial branch and coordination with PRCS head quarter, the incumbent will responsible to oversaw the accounts of all projects and core activities, making of quarterly cash requests, submission of financial reports to donors.i.e. ICRC & IFRC, payments, payroll and taxation, administration and procurement, responsible to ensure compliance with donor regulations as well as PRCS internal policies and procedures.  In its role as a support to the Program Department, the department provides timely reports and assistance to the Manager Finance HQ and the Program team to ensure that financial resources are used efficiently and effectively.
Duties and Responsibilities

Provide support in Execution,  implementation and Coordination of Health program in coordination with manger  and follow-ups of Health currently working in the area of PHC health facilities, Routine immunization.
Support in Preparation Strategic & Action  Plans (PoA) budgets sheet and log frames of health programs.
To assist in compilation and preparation of cash request fund transfer request of different project synchronizing the proposal received from branches and activity/budget approved for respective year.
Compile monthly, quarterly and annual progress reports  for PMER department of all health programs. Maintain complete Accounting cycle at PHQ.
Responsible for organization training, Process, settlement of advance and travel claim and maintain logistic arrangement.
Preparation of supporting documents .i.e. Purchase requisition,  request for Quotation, comparative statements, bid opening minutes, work order / service contracts, goods received / inspection notes, payment approvals and  disbursement of cheaques.        


Effectively communicate with Secretary, regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
Generate financial reports Through QuickBooks, Posting of Payment vouchers, receipt vouchers, organization’s annual budget and project budgets in QuickBooks.
Overall procurement process such as RFP, Tender, RFQ, Vendor’s technical and financial evaluations, service Contract and purchase orders.
preparation and coordination of the audit process, implementing and maintaining internal financial controls and procedures,
Maintaining backup of critical accounting records Enforcement of internal financial controls.
Supervise support staff in dealing with guests and visitors and office administration on day today basis.

Job Description/ Terms of Reference/ Roles and Responsibilities Financial Management • Collaborate with the Head of Programmes and ED to identify finance needs, financial management issues and develop strategies to address them, optimizing funding opportunities. • Revise financial and accounting procedures that supports the objectives of Organization and provide relevant and timely information to all stakeholders including (but not exclusively), Senior Management Team, professional advisors, financial institutions, funders and donors. • Lead program staff in the preparation of program and project budgets, as well as annual budgets, and manage the preparation of financial projections /forecasts on a regular basis that are necessary for effective monitoring and review. • Compile the projects financial information and budgets in a comprehensive finance budget / plan for review by the senior management team. • Verify and sign off on all budgets, including program budgets and payroll processing, for accuracy and advice on design for optimum monitoring, before submission. • Ensure a complete audit trail from primary documentation to the accounting system for accurate and rapid donor reporting and general record keeping, ensuring donor compliance in each transaction. • Effectively manage organizational resources including institutional funds from extended organizations and partners. • Ensure payments are released after thorough verification by checking the documentation, relevant budget codes and ensuring the mathematic accuracy. • Ensure that donor requirements, in line with internal policies and procedures, are met across all the programs. • Closely monitor the donor reporting schedule and the program business cycle to ensure timely and accurate financial donor reports are prepared & submitted consistent with narrative reports. • Take lead in preparing for audits, sourcing external auditors and support programme staff in preparing for external and internal audits. In addition, ensure that all audit recommendations are implemented and maintained. • Managed accounts of # of projects on Health, Education, Livelihood, Emergency Relief and Capacity Building for both afghan refugees and host population during the period of time. • Prepare monthly, quarterly and project completion financial reports and shared with donors within given timelines. • Present annual financial report to Board of Directors, Donors and concerned Government line Departments • Posting of Payment vouchers, receipt vouchers, organization’s annual budget and project budgets and generate financial reports (General ledger, Trial Balance, Profit & Loss statement and reconciliations) Through financial software QuickBooks. • Facilitated organizational due diligence, appraisals and assessments conducted by different donors and or consulting firms on behalf of donors resulting achievement of approval of projects. 6 HR Management • Lead, develop and strengthen all HR functions in order to provide efficient and effective HR support to the with a special focus on effective recruitment, staff development, remuneration and performance management. • Provide support for hiring of project staff for donor funded projects, preparation of staff requisition, advertisement for newspaper, assist in writing and development of Job Description, maintain proper record of job applications, prepare long listing and short listing of candidates, assist in schedule and conduct test / interviews. Perform reference check and verification of all education and professional documents of selected candidates, facilitate newly hired employees in employment contract, joining report, and making of banking accounts for smoothly transaction of monthly salaries and maintain staff files of all project and core staff according to OCSD’s Human Resource policies and procedures. Admin/ Logistics and • Responsibility for the setting up emergency response logistics operations, managing logistics activities, procurement, fleet, warehouse and relief stocks supply chain, as well as distributions to beneficiaries, ensuring effective and accountable logistics support to organization. • Plan the Administrative, and Logistics needs according to the results of the Rapid Need Assessment conducted by the field team. • Provide the Administrative, and Logistics inputs during the acceptance of incoming all supplies and materials at the warehouse or project site. • Closely monitors commodity end use, warehouse management and relief supplies handling; • Formulates and coordinates all relief supplies control measures, supplies tracking systems, accounting systems and generally accepted commodity accounting principles to ensure compliance at all levels. • Responsible for the overall Administration, Asset, Warehouse, and Fleet Management. Procurement Management • Perform procurement activities to ensure compliance with Donors & Organizational guidelines and standards. • Manage supplies and payment records of the respective staff and vendors. • Cross-check the specification of supplies and materials along with the field engineer vis-àvis approved samples and properly maintained supply register on daily basis. • Ensure the proper documentation for payments, Preparation of supporting documents .i.e. Purchase requisition, request for Quotation, comparative statements, bid opening minutes, work order / service contracts, goods received / inspection notes, payment approvals and disbursement of cheaques. • Overall procurement process such as RFP, Tender, RFQ, Vendor’s technical and financial evaluations, service Contract and purchase orders. During the period of time some of successfully completed assignment. Task related to procurement given to me are following. ➢ Successfully completed tender process for OCSD’s Health project (Strengthening Expended Program on Immunization Balochistan Provincial Headquarter Quetta) funded by UNHCRRAHA. ➢ Procurement and import of Cold Chain Unit from France and install in EPI office Quetta under OCSD’s Health project (Strengthening Expended Program on Immunization Balochistan Provincial Headquarter Quetta) funded by UNHCR-RAHA. ➢ Procurement of food pack items for distribution among families effected due to heavy snow fall in different districts in Balochistan. ➢ Successfully completed tender process for construction of Basic Health Unit Saigai according to UNHCR procurement guidelines in district Qilla Abdullah amounting to Rs. 21.5 million Pkr funded by UNHCR-RAHA. 7 ➢ Completed tender process for construction of Boys high shools and Girls High schools according to UNHCR procurement guidelines in district Loralai amounting to Rs. 58.33 million PkR funded by UNHCR-RAHA ➢ Purchase of training material.i.e. (Sewing Machines embroidery machines, Computers, Tables, Generators, Solar plates and UPS etc) for vocational and technical training centers, in District Ziarat, Saranan, Loralai and Quetta under OCSD’s livelihood project funded by PPAF Pakistan.