In the roles related to Administration, procurement & logistics I have diligently performed the following duties and responsibilities;
·       Established efficient workflow processes, monitored daily productivity, and provided support for all logistics related to evaluation activities, training, capacity assessments, learning events, schedules, calendars, and other project activities.
·       Organized logistics for various events, such as training, workshops, seminars, conferences, and meetings, which included venue coordination, meal arrangements, accommodation bookings, and training hall set-up, among other responsibilities.
·       Coordinated staff travel and hotel stays while implementing security protocols for all team members. Recorded security clearance in close collaboration with cross-functional security teams.
·       Prepared a variety of administrative documents and effectively communicated administrative policies and procedures within the organization, to partners, and other stakeholders.
·       Supervised the project\'s fleet of vehicles, prepared vehicle fuel consumption reports, developed duty rosters for drivers, and maintained vehicle logbook records.
·       Prepared equipment specifications for the project and forecasted the budget. Verified goods upon receipt and examined invoices with supporting documents for payment.
·       Processed payments and vouchers for utility bills, office expenditures, assets repair, and maintenance.
·       Served as the Petty Cash Custodian, responsible for processing petty cash vouchers and handling travel claims/advances, utility bills, maintenance, and other miscellaneous payments.
·       Conducted market research to obtain quotations and identify potential vendors for goods and services in compliance with organization rules and regulations.
·       Led, guided, and mentored support team members to promote high professional and ethical standards while providing career development support.
·       Maintained and updated relevant records, inventory, files, and digital records for easy retrieval by authorized team members.
·       Performed duties in compliance with applicable standards, policies, and regulatory guidelines to promote a safe working environment.
·       Led and organized the procurement processes, including preparing and conducting RFQs, ITBs, or RFPs, receiving quotations, bids, evaluating them, and negotiating certain contract conditions, all in full compliance with organizational rules and regulations.
·       Collaborated with cross-functional program teams on procurement planning and monitored the timely initiation of planned activities.
·       Conducted market research to obtain quotations and identify potential vendors for goods and services, following organization rules and regulations.
·       Prepared equipment specifications for the project and forecasted budgets. Verified goods upon receipt and examined invoices with supporting documents for payment.
·       Generated a variety of procurement-related documents and contracts and effectively communicated procurement policies and procedures within the organization, to partners, and other stakeholders.
·       Provided administrative support and established efficient workflow processes, implementing an internal control system to ensure that Purchase Orders were duly prepared and dispatched.
·       Managed the inventory of project assets, maintaining proper records of asset issuance to project staff.
·       Advised and assisted project staff, experts, and consultants on all aspects of allowances, advances, travel claims, and other financial and administrative matters, while calculating payments due for claims and services.
·       Played an integral role in overseeing and conducting logistics-related training, workshops, seminars, conferences, and meetings in an efficient manner.
·       Performed duties in compliance with applicable standards, policies, and regulatory guidelines to promote a safe working environment.
·       Maintained procurement files and digitized records organized for easy updating and retrieval by authorized team members.

·       Led and organized the procurement processes, including preparing and conducting RFQs, ITBs, or RFPs, receiving quotations, bids, evaluating them, and negotiating certain contract conditions, all in full compliance with organizational rules and regulations.
·       Collaborated with cross-functional program teams on procurement planning and monitored the timely initiation of planned activities.
·       Conducted market research to obtain quotations and identify potential vendors for goods and services, following organization rules and regulations.
·       Prepared equipment specifications for the project and forecasted budgets. Verified goods upon receipt and examined invoices with supporting documents for payment.
·       Generated a variety of procurement-related documents and contracts and effectively communicated procurement policies and procedures within the organization, to partners, and other stakeholders.
·       Provided administrative support and established efficient workflow processes, implementing an internal control system to ensure that Purchase Orders were duly prepared and dispatched.
·       Managed the inventory of project assets, maintaining proper records of asset issuance to project staff.
·       Advised and assisted project staff, experts, and consultants on all aspects of allowances, advances, travel claims, and other financial and administrative matters, while calculating payments due for claims and services.
·       Played an integral role in overseeing and conducting logistics-related training, workshops, seminars, conferences, and meetings in an efficient manner.
·       Managed inventory of project assets, including maintaining proper records of asset issuance to project staff.
·       Organized staff travel and hotel stays, implemented security protocols for all staff members, and recorded security clearance through close collaboration with cross-functional security teams.
·       Performed duties in compliance with applicable standards, policies, and regulatory guidelines to promote a safe working environment.
·       Maintained procurement files and digitized records organized for easy updating and retrieval by authorized team members.

Monthly Coordination meetings with Head of Departments (in house) to reconcile the given Task & Targets, Market visits / Surveys all over the country,. Ledger reconciliation & discussion with implementing partners, Monthly coordination meeting with subordinates to unsure the required results. Managing foreign tours / visit (visa, air tickets hotel stays, meals & entertainment). Monthly, Quarterly & Annual Presentations to the Higher Management.

·Responsible to implement staff regulations and rules for both officials and employees, and updates thereof. Notify changes to the staff members concerned.
·Prepare travel authorizations and advises on allowances for staff members leaving on duty travel.
·Ensure security clearance is requested and received, when applicable.
· Looks after attendance & leave records, project controls, and help in maintenance of staff personal files.
·Maintaining dispatch record of all documents related to Admin, Finance and HR and other sections of office.
·Oversee the financial operations of the organization and ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursements, ledgers etc.
·Responsible for entering financial information and maintaining all financial records for project.
·Ensure that all financial reporting is completed on time and submitted to donors and Inspire Pakistan senior management.
·Ensure effective cost control measures are undertaken.
·Any other duty assigned by the Supervisor.