Personal Assistant / Executive Assistant

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and organizational support to management in Lahore. The ideal candidate will be dependable, detail-oriented, and capable of managing multiple tasks efficiently. This role demands strong follow-up skills and the ability to handle confidential information with discretion, ensuring smooth day-to-day operations without constant supervision.

Key Responsibilities
- Manage and maintain HR files, employee documents, and records accurately.
- Organize and maintain fuel records, fuel bills, and related documentation.
- Handle printing, scanning, photocopying, binding, and other document-related tasks.
- Prepare and maintain notes, lists, records, and follow-up points for management.
- Schedule and coordinate meetings, appointments, and calls effectively.
- Set up reminders to ensure important meetings, tasks, and deadlines are met.
- Follow up on pending tasks and requirements on behalf of management.
- Coordinate with employees, vendors, and other relevant parties as needed.
- Organize and maintain both physical and digital documents and files.
- Assist with daily administrative and office requirements.
- Prepare documents, presentations, letters, and other materials as required.
- Handle confidential information and documents with utmost discretion.
- Support management with any additional administrative or personal tasks as necessary.

Required Qualifications
- Bachelor’s degree preferred.
- 1 to 3 years of experience in a Personal Assistant, Executive Assistant, Administrative, or similar role.
- Excellent organizational and time-management skills.
- Strong follow-up and coordination abilities.
- Good written and verbal communication skills.
- Proficiency in Microsoft Office, especially Word and Excel.
- High attention to detail.
- Ability to manage multiple priorities effectively.
- Professional, presentable, trustworthy, and discreet demeanor.
- Proactive attitude with the ability to anticipate needs and take initiative.

Preferred Qualifications and Benefits
- At least 1 year of experience specifically as a Personal Assistant is preferred.
- The role is full-time and based in Lahore, requiring in-person attendance.
- Monthly salary ranges from Rs40,000 to Rs50,000.

The ideal candidate is someone who is extremely organized, reliable, and proactive, with excellent follow-up skills. They should be capable of managing management’s administrative needs efficiently and independently, contributing to a well-structured and productive work environment.