Probate Paralegal

VirtueStaff is seeking a skilled Probate Paralegal to oversee and manage estate administration and probate matters from start to finish. This role involves close collaboration with attorneys to ensure all probate court filings, petition drafting, and statutory deadlines are handled efficiently. The successful candidate will maintain accurate case documentation, monitor court milestones proactively, and keep clients regularly informed throughout the probate process.

Key Responsibilities
- Manage probate cases from initial opening through final discharge, ensuring timely and accurate progression.
- Draft, assemble, and file probate court petitions, inventories, accountings, notices, and other required legal pleadings.
- Monitor court dockets, statutory filing deadlines, and scheduled probate hearings to ensure compliance.
- Maintain consistent communication with personal representatives, executors, and beneficiaries regarding case status, documentation requests, and next steps.
- Respond promptly to client inquiries, provide regular updates on case matters, and coordinate with attorneys on substantive legal issues.
- Accurately track billable and non-billable time within firm practice management systems.
- Organize electronic case files, manage task workflows, and log follow-up actions systematically to maintain case efficiency.

Required Qualifications
- Proven experience as a Probate Paralegal with a strong understanding of U.S. probate law and estate administration.
- Ability to independently complete and submit state-specific probate court forms and pleadings.
- Proficiency in legal practice management software such as Lawcus, scheduling tools like Acuity, Google Workspace (Gmail), and Microsoft Office applications (Outlook, Word, Excel).
- Excellent organizational skills, including calendar management and time-tracking capabilities.
- Professional telephone and written communication skills suitable for client and court interactions.

Preferred Qualifications and Benefits
- This position offers the flexibility to work from home.
- Eligible candidates may receive a performance-based bonus.

This opportunity is ideal for a detail-oriented probate paralegal who thrives in a remote work environment and values clear communication with clients and attorneys alike. The role demands a proactive approach to case management and a commitment to maintaining high standards of accuracy and professionalism throughout the estate administration process.