Procurement Assistant

We are seeking a detail-oriented Procurement Assistant to join our team at the Head Office in Islamabad. The successful candidate will provide timely and accurate procurement support for electrical maintenance projects and internal requirements. This role involves maintaining proper documentation, coordinating with vendors, controlling costs, and updating ERP records to ensure smooth procurement operations within the electrical maintenance services and industrial projects sector.

Key Responsibilities
- Manage the procurement cycle including purchase requisitions, RFQs, vendor quotations, comparative statements, approvals, purchase orders, delivery follow-ups, receiving/GRN, and invoice coordination.
- Request and compare quotations, prepare comparative statements, and maintain purchase files.
- Track pending orders, coordinate deliveries, and update procurement status regularly.
- Escalate urgent or delayed requirements to the Procurement Manager.
- Maintain vendor communication, request quotations, follow up on pending quotations, and manage vendor databases.
- Coordinate with suppliers on delivery commitments, replacements, shortages, and support vendor evaluation processes.
- Maintain accurate procurement documentation including purchase requisitions, RFQs, vendor quotations, comparative statements, approvals, purchase orders, delivery challans, GRNs, invoices, and correspondence.
- Support project teams by tracking material requirements, following up on urgent electrical spare parts, monitoring pending purchase orders, and escalating delays.
- Ensure compliance with client and industry standards such as approved specifications, authorized procurement, quality requirements, material certifications, and confidentiality.
- Utilize MS Excel and ERP systems to maintain procurement trackers and update statuses related to PR, RFQ, PO, vendor details, delivery, and GRNs.
- Demonstrate integrity and ethical standards by ensuring honesty, transparency, no conflicts of interest, proper quotation comparisons, and adherence to approval procedures.

Required Qualifications
- Bachelor’s degree in BA, B.Com, BBA, or BS in Supply Chain Management. Candidates with strong Excel and procurement skills may be considered even without an electrical background.
- 1 to 3 years of relevant experience preferably in procurement, industrial purchasing, electrical/electronic items procurement, MRO purchasing, engineering services, construction/project procurement, telecom power services, manufacturing/FMCG, or facility management.
- Proficient in MS Excel (sorting/filtering, formulas including VLOOKUP/XLOOKUP, IF statements, conditional formatting, pivot tables) and basic ERP knowledge. Experience with SAP, Oracle, Microsoft Dynamics, Odoo, or similar ERP systems is a plus.
- Understanding of the procurement process and commercial purchasing concepts such as price comparison, payment and credit terms, delivery charges, lead times, warranties, taxes, minimum order quantities, discounts, and supplier credit terms.
- Familiarity with electrical and MRO items including cables, switchgear, motors, transformers, UPS, lighting, hand and power tools, fasteners, bearings, lubricants, PPE, hardware, consumables, and maintenance spare parts.
- Strong vendor coordination skills and ability to maintain vendor records and support vendor evaluation.
- High level of integrity, professionalism, and confidentiality in handling procurement activities.

Preferred Qualifications and Benefits
- Experience in electrical maintenance services or industrial project procurement is highly desirable.
- Strong organizational skills, attention to detail, excellent communication, ability to work under pressure, and capability to handle multiple purchase requests simultaneously.
- Competitive salary package with opportunities for professional growth and career development.
- Exposure to power and energy projects within a dynamic and professional working environment.
- Performance-based growth opportunities.

This position requires in-person attendance at the Head Office in Islamabad. Only shortlisted candidates will be contacted. The application deadline is 16th October 2026.