Procurement Executive

The role involves managing the procurement of oils, fuels, lubricants, and chemicals to ensure timely and cost-effective supply while maintaining high product quality and continuity. The incumbent will be responsible for securing competitive pricing and ensuring compliance with the company’s procurement policies throughout the sourcing and purchasing process.

Key Responsibilities

Procurement & Sourcing: Handle purchase requisitions by obtaining and evaluating supplier quotations, preparing comparative statements, and processing purchase orders according to approved procedures.

Commercial Negotiations: Lead negotiations on prices, payment terms, delivery schedules, and rate agreements to secure favorable commercial outcomes.

Market Benchmarking: Continuously monitor market price trends, benchmark supplier rates against historical and current prices, and explore alternative sourcing options to optimize procurement strategies.

Cost Optimization: Implement initiatives focused on cost savings, cost avoidance, price retention, and price protection, while maintaining detailed supporting calculations and documentation.

Supplier Management: Build and maintain strong relationships with suppliers, monitor their pricing, quality, and delivery performance, and proactively resolve any supply issues or commercial disputes.

Order & Supply Management: Track purchase orders and deliveries closely, coordinate with end users and Stores, and ensure uninterrupted availability of critical materials.

Quality & Compliance: Ensure all procured products meet approved specifications and comply with applicable safety documentation, procurement policies, and the company’s approval matrix.

Reporting & Coordination: Maintain accurate records within the ERP system and prepare regular reports on expenditure, savings, supplier performance, market trends, and pending orders to support informed decision-making.

Required Qualifications

- Proven experience in procurement, preferably within the oils, fuels, lubricants, and chemicals sector.
- Strong negotiation skills with a track record of achieving cost-effective commercial agreements.
- Ability to analyze market trends and benchmark pricing effectively.
- Competence in supplier relationship management and resolving supply chain issues.
- Familiarity with procurement policies, safety standards, and compliance requirements.
- Proficiency in ERP systems and generating detailed procurement reports.
- Excellent communication and coordination skills to liaise with internal stakeholders and suppliers.

Preferred Qualifications and Benefits

- Experience in driving cost optimization initiatives and maintaining price protection strategies.
- Background in managing procurement within industrial or manufacturing environments.
- Knowledge of relevant safety and quality standards specific to oils, fuels, and chemicals.
- Opportunity to work in a dynamic environment with exposure to strategic sourcing and supplier development.

This position offers the chance to contribute significantly to the company’s supply chain efficiency by ensuring the reliable and cost-effective procurement of essential materials while upholding quality and compliance standards.