Project Co-ordinator

A Project Coordinator at DACI Utilities plays a vital role in managing utility infrastructure design projects from the initial client instruction through to design development, submission, approval, and final handover. This position serves as the central point of coordination among clients, Account Managers, Design Engineers, Design Technicians, senior reviewers, and external adopting/network organizations. The coordinator ensures that all project information, documentation, actions, and program milestones are effectively controlled and communicated throughout the project lifecycle. The role operates within office hours from 11 am to 8 pm, Monday through Friday.

Key Responsibilities

- Coordinate utility design projects from the initial instruction stage through to design approval and final handover, ensuring smooth progress at every phase.
- Set up new projects by allocating DACI references and maintaining well-structured project records and documentation.
- Manage project trackers, monitor statuses, stages, key dates, deadlines, and outstanding actions to keep projects on schedule.
- Review initial project information and coordinate Requests for Information (RFIs) to obtain any missing client data.
- Provide regular updates on project progress and maintain ongoing communication with assigned clients.
- Facilitate workflow coordination between Account Managers, Design Engineers, Design Technicians, and senior engineering reviewers to ensure alignment.
- Monitor projects against DACI Service Level Agreements (SLAs) and coordinate activities to meet required deadlines.
- Coordinate High Voltage (HV) Earthing Data Sheet requests with Distribution Network Operators (DNOs) and secure necessary Points of Connection (POC) and supporting information.
- Track design submissions and approvals with DNOs, Independent Distribution Network Operators (IDNOs), Gas Transporters (GTs), Independent Gas Transporters (IGTs), Water Companies, and New Appointments and Variations (NAVs).
- Organize internal peer reviews prior to submitting electrical designs for DNO/IDNO approval.
- Manage Approved for Construction (AFC) handover activities and allocate handover packs for senior engineering review.
- Handle project variations, Purchase Orders, and update associated project records and trackers accordingly.
- Maintain rigorous project document control using SharePoint, ensuring all correspondence and documentation are accurately filed.
- Utilize Microsoft Planner and other project tracking systems to allocate, monitor, and coordinate project activities across utility departments.

Required Qualifications

- Proven experience in project coordination, preferably within utility infrastructure or engineering environments.
- Strong client communication skills to effectively liaise with multiple stakeholders.
- Excellent time management and organizational abilities to handle multiple tasks and deadlines simultaneously.
- Proficient in document control and maintaining structured project records.
- Ability to manage deadlines and ensure compliance with SLAs.
- Competency in Microsoft Office applications and project management tools such as Microsoft Planner.
- Strong multitasking skills and attention to detail.

Preferred Qualifications and Benefits

No specific preferred qualifications or benefits were outlined in the original description.

This role offers an opportunity to work in a dynamic environment coordinating complex utility design projects, ensuring timely delivery and quality control through effective communication and project management skills.