Project Coordinator (On-Site) – contractual Role

We are seeking a detail-oriented Project Coordinator to support our US-based facility projects by managing work orders, coordinating with clients and vendors, and ensuring smooth project execution. This temporary, on-site role reports directly to the Project Manager and offers the potential to transition into a permanent position based on performance and business needs. The position requires working night shifts in Karachi (PECHS), with hours from 6 pm to 3 am, shifting to 7 pm to 4 am during daylight saving time. This role demands strong communication skills, the ability to multitask in a fast-paced environment, and a proactive approach to problem-solving.

Key Responsibilities
- Ensure quality assurance and accuracy for all work orders.
- Efficiently manage a high volume of email communications with vendors, clients, and internal teams.
- Dispatch and coordinate vendor partners to meet project schedules and deadlines.
- Handle service requests from initiation through completion, consistently meeting key performance indicators (KPIs).
- Source, onboard, and maintain relationships with vendor partners.
- Maintain accurate and up-to-date project data and documentation.
- Manage heavy phone and email traffic, communicating effectively across multiple channels and CMMS systems.
- Prioritize overlapping tasks and deadlines in a dynamic, fast-paced setting.
- Work independently to resolve issues and contribute to team goals.
- Assist in preparing essential project documents in accordance with the Project Execution Manual.
- Schedule project meetings, prepare agendas, and document minutes.
- Track and monitor the timely completion of project tasks and milestones.
- Coordinate the shipment of materials to designated project sites.
- Maintain and update project documentation, ensuring all revisions are communicated promptly.
- Monitor subcontractors and on-site employees to ensure compliance with project standards.
- Conduct pre-call and quality control (QC) calls as required.
- Perform additional project-related duties as assigned by management.

Required Qualifications
- Bachelor’s degree from a reputable institute.
- Excellent English communication skills, both written and verbal.
- Strong time management and multitasking abilities.
- Ability to respond quickly and work efficiently under pressure.
- Proficiency in Microsoft Office and relevant project management software.

Preferred Qualifications and Additional Information
- Experience working with international clients is highly desirable.
- Previous experience as a project coordinator in facility maintenance, supply chain, or logistics sectors is a plus.
- This is a full-time, on-site position requiring night shift availability in Karachi.
- Candidates must demonstrate fluent English communication skills.

Applicants will be asked about their experience working with international clients and their familiarity with project coordination in relevant industries. Join our team and contribute to our ongoing success by ensuring seamless project coordination and client satisfaction.