Project Management Assistant

We are seeking an organized and proactive Project Management Assistant to provide essential support to our project team. In this role, you will ensure the smooth administrative operation of various projects by managing emails, updating records, coordinating schedules, and following up on outstanding tasks. Strong communication skills are vital, as you will need to take instructions over the phone, understand project requirements clearly, and deliver concise progress updates to the team.

Key Responsibilities

- Monitor and organize incoming emails, respond to routine inquiries, and escalate important issues as needed.
- Manage project information using online portals, Excel spreadsheets, and shared folders to keep data accurate and accessible.
- Maintain calendars, schedule appointments, and coordinate site visits and project timelines effectively.
- Take detailed instructions from team members who are traveling or on-site, record action points, and ensure tasks are completed on time.
- Track deadlines, outstanding actions, and overall project progress, keeping all stakeholders informed.
- Communicate professionally with customers, suppliers, and other project contacts when required.
- Keep all project documents and records well-organized and easily retrievable.
- Support general administrative duties and contribute to improving daily operational processes.

Required Qualifications

- Excellent spoken and written English, with confidence in telephone communication.
- Ability to quickly understand instructions, ask relevant clarifying questions, and provide clear, concise updates.
- Strong organizational skills, attention to detail, and commitment to following through on tasks.
- Proficiency in Microsoft Excel, email platforms, calendar management, and online project portals.
- Ability to prioritize multiple tasks and manage several projects or requests simultaneously.
- A reliable, proactive work ethic with the ability to work independently.
- Minimum of one year’s experience in administration, project coordination, or a similar support role.

Compensation and Work Location

The monthly salary for this position ranges from Rs50,000 to Rs120,000, commensurate with experience and skills. This is an in-person role requiring attendance at the designated work location.

If you are a detail-oriented individual who thrives in a dynamic project environment and enjoys supporting teams to achieve their goals, this opportunity offers a chance to grow your career in project management support.