Project Manager/ Executive Assistant

We are seeking a highly organized, detail-oriented, and proactive Project Manager / Executive Assistant to support project delivery and executive operations at NavIQ. This role involves bringing structure, visibility, and accountability to ongoing projects and business functions. You will collaborate closely with platform engineers to monitor pilot delivery, track progress, document technical issues, and coordinate updates for customers. Additionally, you will work directly with the executive leadership team to ensure business priorities, tasks, and deliverables are clearly documented and progressing as planned. The ideal candidate will have strong project management experience, excellent English communication skills, and the ability to manage multiple priorities while keeping teams aligned and leadership informed.

Key Responsibilities

Pilot Delivery & Project Management:
- Manage and maintain project plans to keep platform engineers aligned with pilot timelines, milestones, and deliverables.
- Monitor project progress, identify delays or blockers, and engage relevant stakeholders to maintain schedule adherence.
- Document technical issues encountered by engineers and ensure clear communication for timely resolution.
- Maintain accurate project trackers, action items, timelines, dependencies, and risk logs.
- Prepare structured weekly progress reports and customer-facing updates on pilot delivery.
- Coordinate communication between engineering teams, leadership, and customers to ensure transparency on project status.
- Proactively identify risks and follow up on outstanding tasks to sustain project momentum.

Executive Management & Operational Coordination:
- Collaborate with executive leadership to organize, track, and manage business-wide priorities and initiatives.
- Create and maintain an executive-level Gantt chart to provide visibility into key projects, deadlines, dependencies, and deliverables.
- Document action items from leadership meetings, assign ownership, and ensure follow-through to completion.
- Maintain centralized documentation of business tasks, decisions, priorities, and operational workflows.
- Track progress across departments and flag delays, gaps, or dependencies that could impact business objectives.
- Prepare regular updates and reports to assist leadership in assessing progress and making informed decisions.
- Support leadership with scheduling, meeting preparation, follow-ups, and other executive coordination tasks as needed.

Documentation & Reporting:
- Develop and maintain organized, accurate, and up-to-date project documentation.
- Build clear reporting systems and dashboards that simplify understanding of project and operational progress.
- Ensure consistent maintenance of meeting notes, project plans, task trackers, and status reports.
- Communicate complex updates concisely, professionally, and clearly.
- Uphold high standards of accuracy, organization, and confidentiality across all documentation.

Required Qualifications
- Minimum 5 years of professional experience in project management, project coordination, business operations, or related roles.
- Fluent English communication skills (spoken and written) with near-native proficiency, capable of engaging confidently with US and European stakeholders.
- Hands-on experience with project management and collaboration tools such as Google Sheets, Jira, Asana, or similar platforms.
- Prior experience working with American or European companies, clients, or distributed teams.
- Strong knowledge of project planning, milestone tracking, task ownership, timelines, dependencies, and risk management.
- Proven ability to create and manage project plans, Gantt charts, progress trackers, and structured reports.
- Exceptional attention to detail, organizational skills, and follow-through.
- Ability to manage multiple projects and competing priorities without losing visibility over critical tasks.
- Strong stakeholder management skills and confidence in following up with team members and leadership to ensure accountability.
- Ability to work independently, anticipate issues, and take initiative without constant supervision.

Preferred Qualifications and Benefits
- Experience supporting executive leadership teams, founders, or senior management.
- Background in coordinating software implementation, platform pilots, SaaS delivery, or technology-related projects.
- Familiarity with Agile project management practices and tools such as Jira.
- Experience preparing weekly client-facing status reports and presenting project updates.
- Skilled in building executive dashboards, operational trackers, and standardized reporting processes.

This role is ideal for someone who can transform multiple moving parts into a clear, manageable plan. You should be comfortable working alongside technical teams without needing to be a software engineer, ensuring issues are documented, responsibilities are clear, and deadlines are visible. Confidence in working directly with executive leadership and communicating professionally with international stakeholders is essential. Success will be measured by project visibility, reliable reporting, timely follow-ups, accurate documentation, clear stakeholder communication, and consistent progress against milestones.

Work Location: Remote
Compensation: Starting from Rs180,000 per month

Candidates should be prepared to demonstrate their practical project management skills during the interview, including planning, tool usage, reporting, and maintaining accountability across projects and executive priorities.