Proposal Manager – RFPs & Strategic Partnerships

This role is focused on Proposal Management and Business Development, specifically handling RFPs, proposals, and strategic partnerships. It is important to note that this position is not related to Procurement, Purchasing, or Supply Chain functions. The Bid & Proposal Manager will lead the entire opportunity lifecycle, including identifying and qualifying opportunities, engaging with prime contractors and partners, coordinating proposal contributors, preparing compliant submissions, and managing follow-up activities after submission.

Key Responsibilities
- Identify relevant RFPs, RFQs, RFIs, and subcontracting opportunities by monitoring procurement portals and verifying opportunities through official sources.
- Assess opportunity requirements and develop bid/no-bid recommendations to support strategic decision-making.
- Establish and maintain relationships with prime contractors, technology vendors, and delivery partners to build Softoo’s partner network.
- Prepare compliance matrices, proposal plans, and submission schedules to ensure organized and timely proposal delivery.
- Write and edit both technical and commercial proposal content with clarity and precision.
- Coordinate inputs from leadership, technical teams, finance, and partners to create cohesive and comprehensive proposals.
- Verify eligibility requirements, certifications, references, and mandatory documentation to ensure compliance.
- Ensure all proposals meet formatting, submission, and deadline requirements.
- Manage clarifications, presentations, and post-submission follow-ups to support successful outcomes.
- Maintain accurate records of opportunities and produce weekly pipeline reports for ongoing tracking.
- Conduct lessons-learned reviews after major submissions to continuously improve proposal processes.

Required Qualifications
- Bachelor’s degree in business, technology, communications, or a related discipline.
- Minimum of four years’ experience in proposals, tenders, business development, or strategic partnerships.
- Proven track record managing RFP, RFQ, or tender submissions from start to finish.
- Excellent English writing and editing skills, with strong attention to detail.
- Strong research, organizational, and deadline-management capabilities.
- Experience coordinating diverse stakeholders including technical, commercial, and leadership teams.
- Confidence in engaging and negotiating with prime contractors and prospective partners.
- Demonstrated professional integrity and meticulousness in managing proposal content and processes.

Preferred Qualifications and Experience
- Experience with technology, software, SaaS, or digital transformation proposals.
- Familiarity with government or international procurement processes.
- Understanding of prime-contractor and subcontractor relationships.
- Knowledge of procurement platforms such as SAM.gov.
- Experience using CRM tools like HubSpot or similar systems.
- Formal training in proposal management methodologies, such as APMP certification, is a plus.

This position offers the opportunity to play a pivotal role in Softoo’s growth by driving successful bids and fostering strategic partnerships. The ideal candidate will be highly organized, detail-oriented, and skilled at managing complex proposal processes in a fast-paced environment.