Purchasing and Facility Support Assitant

KOVA is seeking a practical and reliable Purchasing & Facility Support Officer based in Karachi. This full-time, on-site role involves managing day-to-day purchasing activities, running outside errands, coordinating with vendors, and supporting basic facility management tasks. The ideal candidate will be skilled in bargaining and negotiation, able to secure the best prices without compromising quality. This hands-on position requires someone comfortable engaging directly with vendors, comparing prices, and ensuring timely completion of tasks to support smooth operations.

Key Responsibilities

Purchasing & Outside Errands:
- Procure materials, supplies, equipment, and other items needed by the organization.
- Visit markets and vendors to source products and obtain quotations.
- Negotiate effectively to achieve the best possible prices.
- Compare prices from multiple suppliers before finalizing purchases.
- Develop and maintain strong relationships with reliable vendors and suppliers.
- Handle urgent purchases and perform outside errands as required.
- Collect and deliver materials to the facility.
- Maintain accurate records of purchases, receipts, and expenses.
- Ensure all purchases adhere to the approved budget.

Facility Management Support:
- Manage daily facility-related needs and coordinate maintenance activities.
- Liaise with electricians, plumbers, technicians, AC specialists, and other maintenance personnel.
- Follow up on repair work to ensure proper completion.
- Identify maintenance issues and report them to management promptly.
- Supervise minor repair and maintenance jobs.
- Verify that vendors and technicians meet quality standards.
- Assist in the general upkeep and smooth functioning of the facility.

Basic Electrical & Maintenance Knowledge:
- Possess a basic understanding of electrical systems and common issues.
- Familiarity with electrical components such as switches, sockets, breakers, wiring, lights, and fixtures.
- Ability to perform minor/basic electrical tasks is preferred.
- Recognize when issues require intervention by qualified electricians or technicians.

Required Qualifications
- Excellent bargaining and negotiation skills.
- Strong knowledge of Karachi markets and local vendors.
- Practical, resourceful, and street-smart approach.
- Good communication skills.
- Honest and trustworthy, especially when handling company purchases and cash.
- Ability to work independently and take initiative.
- Comfortable traveling across Karachi for errands and purchases.
- Basic understanding of electrical and general maintenance work.
- Strong follow-up skills, with the ability to complete tasks without repeated reminders.
- Capable of managing multiple small tasks and urgent requirements simultaneously.

Preferred Qualifications and Benefits
- Previous experience in purchasing, procurement, facility management, maintenance, administration, or a similar role is preferred.
- This role offers a monthly salary of PKR 45,000 plus a PKR 5,000 petrol allowance for office-related tasks.
- The position requires a hands-on individual who is proactive in market visits, vendor negotiations, supervising maintenance work, and resolving facility issues efficiently.

This opportunity is ideal for someone who thrives in a dynamic environment, enjoys practical work outside a purely office-based setting, and is committed to ensuring operational efficiency through effective purchasing and facility support.