Rider / Purchaser

The Rider / Purchaser will play a vital role in supporting the Admin and Procurement departments by managing the purchase of office and factory supplies, handling deliveries, and coordinating with vendors. This position involves visiting markets to obtain quotations, ensuring timely procurement of required items within budget, and maintaining accurate records. Additionally, the role requires safe and efficient delivery of documents, parcels, and other company materials, while upholding confidentiality and company policies. The Rider / Purchaser is also responsible for managing petty cash, maintaining the company motorcycle, and providing daily updates on tasks and assignments.

Key Responsibilities

Purchasing & Procurement:
- Procure office, factory, maintenance, and general-use items as directed.
- Conduct market visits to vendors for price comparison and quotations.
- Purchase items in line with approved requirements and budget constraints.
- Verify the quantity, quality, and specifications of purchased goods.
- Collect and organize invoices, receipts, and supporting documents from vendors.
- Maintain detailed records of purchases and vendor information.
- Handle returns or replacements of incorrect or defective items when necessary.

Rider / Delivery Duties:
- Deliver and collect documents, cheques, parcels, samples, and other company items.
- Visit banks, government offices, courier services, and vendors as required.
- Ensure safe, timely delivery and collection of company materials.
- Maintain confidentiality of all company documents handled.

Vendor Coordination:
- Communicate with suppliers regarding pricing, availability, delivery schedules, and payments.
- Follow up on pending orders and deliveries.
- Build and maintain positive relationships with regular vendors.
- Report any vendor-related issues to the Admin or Procurement Manager promptly.

Cash & Expense Handling:
- Manage petty cash allocated for purchases and daily tasks.
- Submit original bills, receipts, and supporting documents after each purchase.
- Return any unused cash immediately upon task completion.
- Maintain accountability and transparency for all cash transactions.

Vehicle & Bike Responsibilities:
- Ensure the company motorcycle/bike is well-maintained and in good working condition.
- Regularly check fuel, engine oil, tires, brakes, and other basic maintenance needs.
- Report any mechanical issues to the Admin Department without delay.
- Adhere strictly to traffic rules and company safety policies.
- Keep the vehicle clean and properly parked at all times.

Daily Reporting:
- Maintain a daily log of market visits, purchases, deliveries, and collections.
- Submit all purchase bills and receipts punctually.
- Update the Admin Manager on completed and pending tasks.
- Communicate any delays or issues encountered during assignments.

Required Qualifications
- Minimum Matriculation or Intermediate education.
- Valid motorcycle driving license.
- Basic knowledge of purchasing processes and price negotiation.
- Good understanding of local markets and routes within Sialkot.
- Honest, responsible, punctual, and hardworking attitude.
- Strong communication and coordination skills.
- Ability to handle cash and company documents with integrity.

Preferred Qualifications and Experience
- Previous experience as a Rider, Purchaser, Office Boy, or Procurement Assistant is advantageous.

Key Performance Indicators (KPIs)
- Timely completion of purchase and delivery tasks.
- Accuracy in purchasing correct quantities and specifications.
- Proper and timely submission of bills and receipts.
- Cost-effective purchasing through vendor price comparisons.
- Safe and responsible handling of company cash, documents, and items.
- Proper maintenance and use of the company vehicle/bike.
- Consistent attendance, punctuality, and discipline.

Compensation
- Salary up to Rs. 10,000 per month.

Work Location
- This position requires in-person attendance at the company premises in Sialkot.