Sales Assistant

Pavago is seeking a detail-oriented Sales Assistant to join a dynamic sales team in a full-time remote role working U.S. business hours. This position supports daily sales operations by managing CRM data, coordinating schedules, tracking pipeline progress, preparing sales materials, and facilitating client communication. The Sales Assistant plays a crucial role in keeping the sales process organized and efficient, enabling Account Executives and sales leaders to focus on closing deals and building strong client relationships.

Key Responsibilities

- Maintain accurate and up-to-date CRM records for leads, contacts, deals, and opportunities using platforms such as HubSpot, Salesforce, Zoho, or Pipedrive.
- Update pipeline stages, activity notes, next steps, and follow-up tasks while identifying and cleaning duplicate or outdated records to ensure CRM hygiene and pipeline visibility.
- Schedule discovery calls, sales meetings, product demos, and follow-ups across multiple time zones using tools like Google Calendar, Outlook, or Calendly. Manage confirmations, reminders, reschedules, and calendar changes efficiently.
- Prepare, format, proofread, and organize proposals, quotes, presentations, sales collateral, and client-facing documents. Support RFP and RFI preparation when needed, using Google Slides, PowerPoint, Canva, or similar tools.
- Generate weekly and monthly sales reports, maintain pipeline summaries, and update leadership dashboards. Track pipeline movement, sales activity, conversion rates, and follow-up completion to assist with sales forecasting and operational reporting.
- Draft professional client communications including follow-up emails, meeting recaps, and reminders. Support inbound lead routing and coordinate communication between prospects, sales representatives, and internal teams to maintain a seamless customer experience.
- Collaborate cross-functionally with Sales, Marketing, Finance, and Operations teams to coordinate contracts, approvals, documentation, and internal handoffs. Identify and help resolve administrative bottlenecks impacting deal progression and support smooth transitions from prospect to customer onboarding.

Required Qualifications

- 1–2+ years of experience in sales support, sales coordination, administrative support, or operations.
- Hands-on experience with CRM platforms such as HubSpot, Salesforce, Zoho, or Pipedrive.
- Strong proficiency with Google Workspace or Microsoft Office.
- Proven ability to coordinate meetings, calendars, and sales follow-ups effectively.
- Excellent written English communication skills with strong attention to detail and organizational ability.
- Ability to manage multiple tasks, deadlines, and priorities while maintaining accuracy.
- Demonstrated follow-through and accountability in task completion.
- Comfortable working independently in a remote environment with availability during U.S. business hours.

Preferred Qualifications and Benefits

- Experience supporting B2B sales teams or Account Executives.
- Familiarity with preparing proposals, quotes, or sales presentations.
- Knowledge of SDR/BDR and lead-generation workflows.
- Background in SaaS, agencies, professional services, or other sales-driven industries.
- Proficiency in Excel or Google Sheets, including pivot tables, dashboards, and KPI tracking.
- Understanding of sales forecasting and pipeline reporting.

This role offers a clear career path into Sales Coordination, Sales Operations, Revenue Operations, Account Management, SDR/BDR roles, or Executive Sales Support. The ideal candidate is highly organized, proactive in follow-ups, enjoys maintaining CRM and pipeline accuracy, communicates clearly, and thrives in fast-paced sales environments.

A typical day involves reviewing CRM data for completeness, coordinating sales calls and demos, preparing sales materials, updating pipeline stages, maintaining reports, and ensuring sales representatives are well-prepared for client interactions. Success in this role is measured by CRM accuracy, timely follow-ups, error-free sales documentation, reliable reporting, smooth sales-to-onboarding transitions, and positive feedback from sales leadership.

If you have experience in sales support, CRM management, scheduling, pipeline coordination, or sales operations and enjoy helping sales teams operate efficiently, this opportunity is an excellent fit to advance your career in sales operations.