Sales Operations Support Specialist

We are seeking a detail-oriented Operations and Sales Support Coordinator to join our team remotely, working US-based hours. This role involves supporting daily operations and sales activities by managing tasks, coordinating communications, and maintaining organized records. The ideal candidate will be proactive, reliable, and comfortable working in a fast-paced environment, particularly within the cannabis sector. You will work closely with the owner to ensure smooth business processes and effective client interactions.

Key Responsibilities

- Maintain a centralized task list with clear deadlines, assigned owners, and defined next steps to ensure accountability and progress.
- Conduct research on prospective dispensary accounts and gather relevant business contacts to support sales efforts.
- Keep an accurate sales contact database, documenting communication history and scheduling follow-up dates.
- Draft outreach messages using approved templates and coordinate follow-ups under the owner’s guidance.
- Schedule buyer meetings and prepare all necessary information to facilitate productive discussions.
- Organize business documents, meeting notes, vendor information, and operational updates to maintain order and accessibility.
- Prepare concise weekly reports summarizing completed tasks, outstanding items, and decisions requiring attention.
- Collaborate with the designer to create sales materials as needed.
- Provide administrative support to the law firm, including scheduling, document management, and handling routine correspondence.
- Handle confidential information with care, ensuring business records are kept separate and secure.

Required Qualifications

- Strong written and spoken English communication skills.
- Experience in operations coordination, administrative support, sales support, or a similar role.
- Proficiency with spreadsheets, shared documents, calendars, and contact-management software.
- Excellent attention to detail and dependable follow-through on tasks.
- Ability to identify missing information, ask clear questions, and flag potential issues early.
- Comfortable supporting a cannabis-sector business.
- Availability to work overlapping hours with the owner’s schedule.

Preferred Qualifications and Additional Information

- Experience supporting overseas clients, B2B sales, or professional-services firms is advantageous.
- Legal experience is helpful but not required.

This position offers a competitive salary based on experience and capabilities. The role is fully remote, providing flexibility while requiring alignment with US-based working hours. If you are organized, proactive, and eager to contribute to a growing business, we encourage you to apply.