Senior Assistant, Institute for Educational Development

The Institute for Educational Development (IED) at Aga Khan University (AKU), Karachi, is seeking a Senior Assistant to support its grant-funded project for a duration of twenty months. AKU, established in 1983 as Pakistan’s first private international university, is dedicated to delivering education, research, and healthcare of international standards relevant to Pakistan and the region. The IED focuses on educational reform and improvement, aiming to enhance the efficiency and effectiveness of schools and educational institutions through innovation, policy development, training, and research. The Senior Assistant will play a vital role in providing administrative and logistical support to the project team, ensuring smooth coordination with internal and external stakeholders, including UNICEF and government officials.

Key Responsibilities

The Senior Assistant will report to the Manager and assist in the day-to-day administrative operations of the project. Key duties include organizing travel arrangements, managing communications with stakeholders, and coordinating logistics for events such as workshops and meetings. The role involves close collaboration with UNICEF’s provincial office to handle nominations, invitations, and logistical needs like venue booking, refreshments, and materials. The incumbent will facilitate field visits by scheduling meetings with UNICEF and government representatives and arranging local travel. Additional responsibilities include providing secretarial support to the Manager, coordinating with various departments for travel and security arrangements, maintaining project documentation including financial records, managing inventory and stationery, and maintaining continuous communication with Provincial Coordinators regarding field activities and events. The role demands proactive follow-up through calls and letters to ensure timely information exchange among project stakeholders.

Required Qualifications

Candidates must hold a bachelor’s degree from an HEC-recognized or reputable foreign university or institution. At least one year of relevant experience in administrative or research assistance roles is required. Strong oral and written communication skills in English are essential, along with good interpersonal abilities. The candidate should demonstrate the capacity to coordinate effectively with diverse stakeholders while maintaining a high level of confidentiality. Willingness and ability to undertake travel as part of the role are necessary. The ability to work efficiently under pressure and meet tight deadlines is also critical.

Preferred Qualifications and Benefits

Prior experience working within Aga Khan Development Network (AKDN) institutions is preferred. AKU is committed to fostering a diverse and inclusive workplace and expects all employees to uphold standards that promote respectful and safe interactions with colleagues, trainees, and community members, including vulnerable groups. Comprehensive employment reference checks will be conducted as part of the selection process.

This position offers an opportunity to contribute to impactful educational development initiatives within a respected international university setting.