Senior Executive Assistant

Pavago is seeking a Senior Executive Assistant to provide strategic and operational support to the CEO and C-suite executives in a fully remote, full-time role aligned with U.S. business hours. This position goes beyond traditional administrative duties, requiring a proactive and highly organized professional who will act as a trusted partner to senior leadership. The role involves managing complex calendars, coordinating cross-functional initiatives, and ensuring seamless communication and operations in a fast-paced environment.

Key Responsibilities

- Manage complex executive calendars across multiple time zones, coordinating internal and external meetings while prioritizing schedules to protect focus time and resolving conflicts proactively.
- Prepare meeting agendas, briefing materials, and executive packets to keep leadership aligned with critical priorities and deadlines.
- Oversee executive communications by managing inboxes, drafting and proofreading emails, reports, presentations, and correspondence, screening calls, and serving as a key contact for internal and external stakeholders with discretion and professionalism.
- Coordinate domestic and international travel arrangements, including booking flights, accommodations, transportation, and meeting logistics, preparing detailed itineraries, managing last-minute changes, and tracking travel expenses.
- Support strategic initiatives by tracking projects, action items, deadlines, and deliverables, coordinating cross-functional teams, conducting research, and preparing executive summaries.
- Organize executive meetings, leadership sessions, board meetings, and off-sites, including preparing materials, recording notes, distributing action items, and coordinating both virtual and in-person logistics.
- Maintain confidential records, contracts, and documentation; process expense reports and invoices; organize executive files; and improve administrative systems and workflows to optimize executive office operations.

Required Qualifications

- Minimum of 5 years’ experience as an Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations professional supporting CEOs, founders, presidents, or C-suite executives.
- Proven ability to manage complex calendars, executive communications, and high-priority projects with strong organizational and project management skills.
- Exceptional attention to detail, proactive mindset, and resourcefulness with strong ownership and problem-solving abilities.
- Excellent written and verbal communication skills in English.
- Ability to remain calm under pressure while managing competing priorities.
- High level of professionalism, trustworthiness, and discretion.
- Comfortable working independently in a remote environment.

Preferred Qualifications and Benefits

- Bachelor’s degree in Business Administration, Communications, or a related field.
- Experience supporting leadership in startups, consulting, finance, legal, technology, or high-growth organizations.
- Familiarity with coordinating domestic and international travel, preparing executive presentations and reports, and working with board members and senior stakeholders.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Docs, Sheets, Drive), project management tools such as Asana, Monday.com, Notion, Trello, and video conferencing platforms including Zoom, Microsoft Teams, and Google Meet.
- Experience with expense and travel management tools.

A typical day includes managing executive calendars, coordinating meetings across time zones, organizing communications, preparing materials, arranging travel, tracking strategic initiatives, supporting operational priorities, and improving administrative workflows. Success is measured by efficient calendar management, timely completion of priorities, seamless travel coordination, professional communication, and enhanced administrative processes.

This role offers a trusted partnership with executive leadership, high visibility across strategic initiatives, and opportunities for career growth into positions such as Chief of Staff, Executive Operations Manager, Operations Director, or Business Operations Lead. The fully remote setup supports long-term development within a dynamic organization.

The interview process includes an application review, a brief introductory video submission, a client interview, and then an offer and onboarding phase. Candidates will receive an invitation to record a 3–5 minute video introducing themselves and highlighting their relevant experience, which can be recorded multiple times before submission.

If you are passionate about executive support and thrive in high-accountability roles, apply now to become an essential partner to senior leadership and contribute to the success of a growing organization.