STORES & DISPATCH

With 10 to 15 years of experience, the candidate will be responsible for the comprehensive management of Stores, Dispatch, Tools Store, and Scrap operations to ensure seamless material flow supporting production and project execution. This role involves driving functional planning, budgeting, and executing operational strategies aligned with business goals. The candidate will ensure efficient material receipt, storage, issuance, and dispatch with full SAP compliance and accurate inventory control. Additionally, the role oversees packaging, logistics coordination, and documentation for both domestic and export shipments while implementing robust processes, safety standards, and statutory compliance across warehouse operations. Leading continuous improvement initiatives to enhance productivity, cost optimization, and space utilization is a key aspect, along with managing and developing teams to foster a high-performance culture and operational excellence.

Key Responsibilities

Functional Planning and Strategy:
Provide inputs to develop a dispatch roadmap aligned with business unit goals. Oversee the end-to-end execution of plans and collaborate with leadership to identify new initiatives and set operational strategies. Participate in budgeting cycles, providing annual CAPEX and OPEX inputs, and ensure efficient budget deployment with minimal variance.

Material Receipt Management:
Monitor vehicle loading as per contract timelines and review finished goods reports daily to ensure timely invoicing. Conduct physical verification of materials, oversee accurate material accounting including marking and labeling, and maintain SAP updates. Ensure correct invoicing quantities, prioritize dispatches based on project needs, and guarantee safe loading with proper insurance coverage. Comply fully with government packaging norms and safety guidelines during unloading.

Material Storage Management:
Ensure finished goods are stored correctly according to SAP layout and designated locations. Conduct physical inspections to verify material condition and packing lists. Monitor appropriate use of material handling systems and storage of small finished goods in packed condition. Recommend and implement improvements to optimize storage and retrieval efficiency.

Dispatch Management:
Review Goods Receipt for finished goods and plan dispatches based on project release orders. Coordinate vehicle requirements, including special cargo, and supervise proper packing and loading of goods with all necessary documentation. Prepare Post Good Issuance (PGI) in SAP and coordinate with Finance for invoicing. Generate e-way bills, manage lorry receipt documentation, and share daily dispatch and invoicing reports with plant leadership. Address packaging or short goods issues for domestic and export shipments.

Scrap Disposal Management:
Oversee scrap disposal with awarded vendors, ensuring adherence to procedures and maintaining the scrap area according to 5S standards. Coordinate daily scrap load requirements and supervise timely loading and weighing. Prepare e-way bills and lorry receipts for scrap shipments and liaise with Finance for invoicing.

Tools Store Management:
Manage tools store operations including storage, issuance, and scrap disposal of tools, fixtures, gauges, and non-consumables. Supervise tool movement for repairs or maintenance and oversee procurement activities to maintain optimal inventory levels. Identify new tool requirements and coordinate sample procurement for shop team finalization.

Policies, Processes, and Procedures:
Implement and monitor adherence to approved policies and procedures to ensure controlled operations. Identify opportunities for continuous improvement focusing on best practices, cost reduction, and productivity enhancement. Ensure day-to-day compliance with established policies.

People Management:
Promote a culture of continuous development and high performance within the team. Participate in recruitment and retention efforts, set performance objectives, conduct evaluations, and provide regular feedback. Mentor and develop team members for increased responsibilities and recommend training interventions based on assessed needs.

Required Qualifications
- 10 to 15 years of relevant experience in stores, dispatch, and warehouse operations management.
- Strong knowledge of SAP for inventory and dispatch management.
- Proven ability to manage budgeting, planning, and operational strategy execution.
- Experience in handling domestic and export logistics, packaging, and compliance.
- Demonstrated leadership skills with experience in team development and performance management.
- Familiarity with statutory compliance, safety standards, and continuous improvement methodologies.

Preferred Qualifications and Benefits
Not explicitly mentioned in the original description.