Supply Chain Executive / Pharmacist

This role involves managing inventory control and ensuring smooth sales order processing to facilitate timely and safe delivery of products to customers. The position requires close coordination with internal teams, supply chain partners, and external stakeholders to maintain accurate stock records, comply with regulatory requirements, and support warehouse operations. Additionally, the role includes responsibilities related to pharmacovigilance at local affiliate levels, ensuring safety data collection, reporting, and compliance with corporate and regulatory standards.

Key Responsibilities

- Ensure timely inventory replenishment and accurate reconciliation of stock.
- Manage sales order processing, including generating delivery notes, coordinating with transporters, and liaising with stakeholders to guarantee secure delivery of products.
- Participate actively in Sales & Operations Planning (S&OP), demand planning, and forecast consolidation in collaboration with the supply chain and other internal and external teams.
- Provide daily tracking reports and updates on upcoming shipments for all sales orders.
- Inspect incoming and outgoing stock to maintain quality and accuracy.
- Comply with Drug Sale and Medical Device License regulations.
- Maintain proper storage conditions for products, including temperature and humidity control, and keep detailed log sheets, data logger reports, and pest control records on a monthly basis.
- Conduct physical stock verification monthly and on a random basis, checking batch numbers and expiry dates.
- Examine expired stock thoroughly, documenting quantity, batch number, and expiry details.
- Ensure clear identification and organized stacking of goods on racks or pallets, categorized by product, batch, and storage area.
- Manage returned stock efficiently.
- Oversee segregation and storage of unsaleable, damaged, or expired stock in a designated quarantine area labeled ‘Stock Not for Sale,’ and ensure timely disposal following standard operating procedures (SOPs).
- Supervise the destruction process of expired and unsaleable stock.
- Ensure proper stamping or coding of stock before storage where applicable.
- Facilitate readiness for internal and external audits.
- Assist in routine and surprise warehouse inspections, monitoring Good Distribution Practice for Medical Devices (GDPMD) compliance.
- Implement all instructions and SOPs under the supervision of the Quality, Regulatory, and Environmental Management (QREM) team.
- Handle administrative tasks such as opening bank contracts for PKR invoices and applying for AD certificates from DRAP for import shipment clearance.
- Coordinate labeling compliance with the Germany team.
- Follow up on the latest Maximum Retail Price (MRP) updates in coordination with the sales team.

Responsibilities of Local Affiliates Deputy Pharmacovigilance Responsible Person (PVRP)

- Collect local adverse events (AEs) and adverse drug reactions (ADRs).
- Forward Field Safety Notices to customers across Pakistan.
- Submit case reports and other critical safety information to Corporate Drug Safety (CDS).
- Follow up on case reports for missing information or at CDS’s request.
- Perform quarterly reconciliation of case reports.
- Implement safety label changes locally in collaboration with the Drug Regulatory Authority (CDRA).
- Forward safety-relevant health authority requests to CDS.
- Submit Periodic Safety Update Reports (PSURs) and Risk Management Plans (RMPs) locally when appropriate.
- Provide safety-related information on clinical trials, patient support programs, market research, and named patient programs to CDS.
- Implement risk minimization measures and corporate pharmacovigilance SOPs locally.
- Process local Corrective and Preventive Actions (CAPA), including preparation for audit findings and process deviations.
- Monitor timely reporting of expedited cases, PSUR submissions, and completion of pharmacovigilance training.
- Maintain documentation of all pharmacovigilance activities.
- Train local personnel using e-learning modules provided by CDS.
- Act as a secondary contact point during pharmacovigilance audits or inspections.

Required Qualifications

- Proven experience in inventory management, sales order processing, and warehouse operations.
- Knowledge of regulatory compliance related to drug sales and medical devices.
- Familiarity with pharmacovigilance processes and local regulatory requirements.
- Strong organizational skills with attention to detail in stock verification and documentation.
- Ability to coordinate across multiple teams and manage stakeholder communication effectively.
- Experience in audit facilitation and adherence to SOPs.
- Competence in handling administrative tasks related to import clearance and financial documentation.

Preferred Qualifications and Benefits

- Experience working within pharmaceutical or medical device industries.
- Understanding of Good Distribution Practice (GDP) and Good Distribution Practice for Medical Devices (GDPMD).
- Exposure to international labeling compliance and coordination with global teams.
- Training or certification in pharmacovigilance or quality management is advantageous.
- Opportunity to work in a dynamic environment with cross-functional collaboration and professional development.

This position offers a comprehensive role combining supply chain management with pharmacovigilance responsibilities, ideal for candidates seeking to expand their expertise in regulated healthcare product environments.