This role focuses on managing the end-to-end tender process for government and private sector bids, primarily related to manpower outsourcing and general supply contracts. The successful candidate will be responsible for analyzing tender documents, preparing technical bids, ensuring compliance with all requirements, and coordinating with internal teams and external partners to meet submission deadlines. This position demands a detail-oriented professional with strong organizational skills and experience in technical bid preparation within the public sector.
Key Responsibilities
Tender Analysis & Feasibility (Pre-Bid):
Thoroughly review Requests for Proposals (RFPs) and Requests for Quotations (RFQs) from government and private clients to understand the scope, technical specifications, and legal conditions. Assess the feasibility of each tender by evaluating current manpower, resources, and operational capacity. Identify any high-risk or non-viable bids and escalate these to management. Determine mandatory qualification criteria such as certifications (e.g., ISO, Chamber of Commerce) and experience required for eligibility.
Technical Documentation & Compliance:
Prepare and organize all necessary technical documents including company profiles, CVs of key personnel, organizational charts, past performance certificates, and equipment lists. Develop and structure the technical bid content, focusing on methodology, execution plans, and mobilization strategies related to manpower supply, excluding pricing details. Conduct thorough compliance checks to ensure all tender instructions are met without deviation, including completing compliance statements.
Stakeholder & Team Coordination:
Maintain active communication with internal departments such as Operations, HR, and Procurement to collect required data, CVs, and certifications. Liaise with subcontractors, partners, or financial institutions for tender bonds and supporting documentation when necessary. Keep an up-to-date tender tracker and proactively follow up with team members to ensure all documentation is finalized well before submission deadlines.
Strategic & General Supply Support:
Manage bids related to general supply items such as office supplies, equipment, and tools alongside manpower tenders. Maintain a centralized database of standard tender documents, including templates, standard CVs, and company certificates, to streamline and accelerate the bidding process.
Required Qualifications
- A minimum of 2 years and up to 10 years of experience specifically in government or public sector bidding.
- Demonstrated expertise in preparing and submitting technical bids (non-financial) with a strong focus on compliance and documentation.
- Proven background working within manpower outsourcing, recruitment, or general supply companies.
- Excellent skills in drafting, formatting, and organizing technical documentation to meet tender requirements.
Preferred Qualifications and Additional Information
- Experience with pricing and financial aspects of bids is advantageous but not a primary responsibility.
- Familiarity with certifications such as ISO and Chamber of Commerce registrations is preferred.
- Strong coordination and communication skills to effectively manage multiple stakeholders and deadlines.
This role offers the opportunity to contribute significantly to the company’s success in securing government and private sector contracts by ensuring high-quality, compliant, and timely tender submissions.
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