●      Assign duties to drivers on daily basis and distributes work assignments among them
●      Processing the fuel receipts payments
●      Processing the vehicle repair and maintenance payments
●      Responsible for monthly fuel consumption reports
●      Checking and review the vehicle logbook
●      Processing the drivers overtime claims
●      Ensure the monthly deduction against the personal use of vehicles by staff
●      Prepare the monthly time sheets of drivers
●      Update the vehicle original files updated including international staff cars
●      Maintains files/records related to the vehicles (official & Internationals personal cars) and provides required information for reports, correspondence
●      Ensure that all vehicles have insurance coverage as per policy including 3rd party comprehensive Insurance
●      Prepare the drivers annual evaluation reports
●      Tracking of staff during field visits through online vehicle tracker
●      Ensure carpooling system is functional, and vehicle tracking reports are prepared
●      Coordinate with relevant departments and rent a car company for provision of rental vehicles for field missions on need basis (if official vehicle not available)
●      Responsible to coordinate with Excise and taxation department for registration of vehicles, making the payments of annual token taxes, route permits and vehicle fitness certificates
●      Prepare documents for Ministry of Interior (MoI) and Ministry of Foreign Affairs (MOFA) on exemption of personal vehicles, bank challan for vehicle registration fee and submission in bank, arrangements of temporary number plates, vehicle cancellation / registration / de-registration, sale permission

●      Checking and Update the Asset Inventory record on daily basis
●      Collect and compile data, produce and/or contribute to reports e.g. financial closure, physical inventory count
●      Provide support to logistics operations and activities
●      Keep a record of warehouse in and out movements in a Stock register
●      Support timely ordering and delivery of commodities and supplies to authorised partners and destinations
●      Prepare the Asset Inventory report and shared with Operations Manager on a weekly basis
●      Support management of logistics vendors’ contracting activities including performance monitoring and measurement
●      Conduct physical asset verification of Office inventory in different office locations
●      Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary
●      Dispatch the Stock Items upon written request from program department
●      Assist in management of commodity accounting data quality and integrity
●      Coordinating with clearing agent, transporter, shipping line and Warehouse for smooth functioning of the operation
●      Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification)
●      Liaise with internal and limited number of external stakeholders to support efficient logistics operations management
●      Prepare and submit the visa application in coordination with the Director Operations for the expats and guests travelling to Pakistan
●      Prepare and submit the tax exemption certificates to the Ministry of Foreign Affair and Economic Affair Division (EAD)
●        Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
●        Prepare and submit the visa applications for the expacts travelling to Pakistan through Economic Affair Division and Ministry of Interior
●      Process and follow up on the NOCs for expat travelling within Pakistan. Endorsement of visas through passport office if the visas are granted from Pakistan
●      Respond to queries and liaison with Government department in order to get the NOC, Visa and exception certificates.
●      Keep the Security Manager and Director Operations informed about any new government circulars and policies related to foreigner visas or movement restrictions within Pakistan
●      Identify the vehicle repair and maintenance / rental car vendor through procurement process
●      Raising the PR for hiring the services of rental car and maintenance of vehicle
●      Assign duties to drivers on daily basis and distributes work assignments among them
●      Processing the fuel receipts payments
●      Processing the vehicle repair and maintenance payments
●      Responsible for monthly fuel consumption reports
●      Checking and review the vehicle logbook
●      Processing the drivers overtime claims
●      Ensure the monthly deduction against the personal use of vehicles by staff
●      Prepare the monthly time sheets of drivers
●      Update the vehicle original files updated including international staff cars
●      Maintains files/records related to the vehicles (official & Internationals personal cars) and provides required information for reports, correspondence
●      Ensure that all vehicles have insurance coverage as per policy including 3rd party comprehensive Insurance
●      Prepare the drivers annual evaluation reports
●      Tracking of staff during field visits through online vehicle tracker
●      Ensure carpooling system is functional, and vehicle tracking reports are prepared
●      Coordinate with relevant departments and rent a car company for provision of rental vehicles for field missions on need basis (if official vehicle not available)
●      Responsible to coordinate with Excise and taxation department for registration of vehicles, making the payments of annual token taxes, route permits and vehicle fitness certificates
●      Prepare documents for Ministry of Interior (MoI) and Ministry of Foreign Affairs (MOFA) on exemption of personal vehicles, bank challan for vehicle registration fee and submission in bank, arrangements of temporary number plates, vehicle cancellation / registration / de-registration, sale permission
●      Other duties as assigned by the supervisor

●      Responsible to guide all staff members based on the information from field and other sources to travel safely on the predefined routes on a day to day basis
●      Follow the tracking sheet of staff going out to the field irrespective of closed holidays or odd timings
●      Assist security manager in collecting security related information from all offices and forward it to security manager in a timely manner
●      Inform Security Manager to take appropriate measures if any incident is reported and  assist Security Manager in collecting security related information from all offices
●      Prepare the monthly duty roster for the security guards for the approval of security manager
●      Keep a record of leave of security guards and plan their rest and leave in consulation with Security Manager
●      Assist in passing all instuctions by Security Manager to the security staff
●      Update communications wherever there is a change 
●      Liaison daily with Islamabad/Rawalpindi police to find out about any demostrations and pass it on to security manager
●      Ensure all security equipment, sucuirty lights,CCTV cameras, fire extinguishers are in working condition
●      Liaison with government agencies especially MOI, EAD in connection with Visas/NOCs
●      Regularly updates on the security situation in thr country
●      Assist in revisions of the standard operating procedures
●      Regularly update the drivers, security guards and lower satff about the standard operating procedures and any security updates
●      Prepare security briefing .
●      Put-up gist of news on daily.
●      Review all news and consult what all is to be added during the weekly Security Mangement Team presentation
●      Make an standard operating procedure folder which should be updated at all times
●      Visit of Mercy Corps sites on regular basis to see the security and suggest any additional security measures
●      Ensure regular checking of “office locking register“ remarks if any should be brought to Security Manger’s notice
●      Responsible to maintain daily logs of all staff movements
Responsible to immediately report any violation of travel standard operating procedures to the Security officer and head of office

●      Review the travel protocols for each location within the province to identify the deficieiences in the Standard Operating Procedures
●      Assist the Security officer to improve the protocols related to staff movement of all sorts
●      Ensure the implementation of travel protocols with the help of Security officer and report matters to him related to breaches of standard operating procedures
●      Guide staff about the route, estimated time, weather, stopovers and safe locations during all travels
●      Maintain active list of all phone number for local police and military authorities located on within Mercy Corps area of operations and travel
●      Ensure safe movement of staff during travel
●      Ensure safe movement is recorded and coordinated
●      Maintain communication with staff through mobile/satellite phone during their movement. Ideally, make contact every half an hour and/or at designated locations and record the location on the movement board.
●      Inform Security officer to take appropriate measures if any incident is reported
●      Responsible to maintain daily logs of all staff movements
Responsible to immediately report any violation of travel standard operating procedures to the Security officer and head of office