- Carries out driving duties as instructed by the Administrative coordinator - Practicing safe driving habbits and drive vehicle for official travel and business, and as requested by the Supervisor - Maintain high standard of service to both internal and external guests - Following all safety regulations and standards, that include the road and traffic laws and regulations of Islamic Republic of Pakistan - Following schedules and rerouting in timely manner when face with traffic or congestion - Checks weekly vehicle schedules for the office (missions, transport needs) prepare necessary plans/arrangements, reports on changes and update Supervisor of changes in a timely manner - Ensure vehicle (interior and exterior) is kept clean, tidy and in good working condition at all times. - Ensure vehicle is alwasy kept secure - Travelled to other citis and field offices in Punjab, South Punjab, KPK and other cities and districts - Provide day-to-day maintenance checks for the vehicle, that include check oil, water, battery, brakes, tyres etc. - Prepare and record vehicle spare parts inventory - Always carries mobile phone, switched on and charged - Prepare and submit vehicle monitoring report, include records of vehicle operations, maintenance, expenses, mileage, (vehicle log book and vehicle fuel forms) at the end of each month. - Assist Admin Coordinator to ensure vehicle insurance and registration is updated according to schedule. - To ensure the safety and security of the vehicle and the passenger by practicing safe driving habbits report to supervisor and observed irregularities. - Assisting in logistics arrangemen of meetings, trainings and workshop activities as and when needed. - Perform any other work-related duties and responsibilities that may be assigned by the line supervisor. - Support in processing invoices and submission to finanace, which include scanning, and uploading the invoices on Luna after getting supporting documents from Admin. - Maintaining handyman support staff timesheets including leaves/absece record. - Maintenance of guests register and varifying the COVID-19 vaccination status and updated guest movement register. Also providing support in maintenance of staff register too. - Purchase office & stationary materials for trainings and updated inventory record in register and maintaining the same in excel sheet. - Any other duties required or assigned by the supervisor or Ipas staff

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Drive office vehicles. Travel with expatriates
Responsible to receive, sort additionally distribute various mail correspondence to appropriate personnel.
§ Adhere to all security advice from NPRM Pakistan and the Coffey International Development HSSE Manager.
§ Adhere to Coffey International Policies and Procedures as outlined in the Project safety security manual PSSM.
§ Monitors security situation on media and alerts NPRM in case of emergency or incident in the city.
§ Staff tracking and sharing the upcoming security developments info with the staff members advised by NPRM
§ Performs general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing.
§ Ensure that all the movements are recorded on the operational log sheets soft copy and hard copy and then secured for the record
§ Send notification to the staff about their pickups and drop off at airport or field visits movement by providing information of driver / vehicle.
§ Prepare external and internal outgoing mail; following established procedures postal requirements.
§ Photocopy various documents; ensuring appropriate safeguard of such documents related to confidentiality
§ Perform tasks using standard operating equipment and computer programs to prepare format form, reports, correspondence, and other documents
§ Provide routine data entry, keying in information into designated fields using various databases
§ Answer oral written inquiries of a routine nature
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